Having duplicate copies of your most important information saved in a remote location keeps it safe in case anything goes seriously wrong with your computer.
When you think about it there are a number of ways files can be lost unexpectedly:
- Computer crashes — always happen when you least need it, and can lead to data loss.
- Virus Infection — aggressive malicious viruses can corrupt files and disable computers.
- Hard drive failure — hard drives have a finite lifetime and can fail suddenly and without warning. The sudden death of a hard drive can cause the painful loss of months or years’ worth of irreplaceable files and the timing can be catastrophic. If this happens close to a work or college deadline it could be a nightmare scenario.
- Physical computer damage — your files are more at risk if you use a laptop. Light and portable comes at the price of reduced durability. Laptops are sensitive and are easily damaged if dropped or have drinks spilled over them.
- Theft — computers are sought after by thieves and cannot always be kept secure while travelling.
A backup is a copy of all your electronic files and folders, saved in one or more separate locations off your computer, tablet, or phone. A backup ensures that if something happens to your device, your information is safe and can be easily restored.
How do I make a backup?
You have three options for making a backup:
- Back up to an encrypted external hard drive.
- Back up to an online cloud storage system (Office 365 OneDrive). (Note: You can find instructions on the World Backup Day website)
- Store your data on a university file-share that embeds secure backup management.