Subject: Fire & Emergency Evacuation
Group: Institutional
Approved by: Vice-President, Finance and Administration
Approval date: October 1, 2015
Effective date: October 1, 2015
Administered by: Director of Facilities Management

1 — PURPOSE

The purpose of this policy is to guide members of the University community in the event of a fire or other emergency that requires the evacuation of a building.  
   
2 — EMERGENCY EVACUATION PROCEDURES
 
The first priority in an emergency which requires the evacuation of a building is evacuation, not dealing with the emergency.

If You Discover a Fire (smoke or flames are detected):

a. activate the nearest alarm,

b. exercise good judgment in deciding whether or not to attempt to extinguish the fire with the fire protection equipment available,

c. if in doubt, leave the fire scene, closing all doors and windows if it is safe to do so,  

d. leave the building by the nearest safe exit; do not use an elevator,

e. provide assistance to those who are unable to leave the building on their own,

f. go to the designated assembly area for the building,

g. report the situation to a building or floor warden or to Facilities Management at 364-2444, and

h. re-enter the building only after the “all clear” has been given by the Sackville Fire Chief through the building warden.
 

If You Detect Any Other Emergency Requiring the Evacuation of a Building

a. activate the nearest alarm,

b. only attempt to deal with the situation if you are confident that it can be done safely,

c. leave the building by the nearest safe exit; do not use an elevator,

d. provide assistance to those who are unable to leave the building on their own,

e. go to the designated assembly area for the building, and

f. report the situation to a building or floor warden or to Facilities Management at 364-2444.
 

If You Hear the Alarm:

a. leave the building immediately by the nearest exit,

b. do not use an elevator,

c. close doors and windows if it is safe to do so,

d. provide assistance to those who are unable to leave the building on their own,

e. go to the designated assembly area for the building, and

f. re-enter the building only after the “all clear” has been given by the Sackville Fire Chief through the building warden.


3 — FIRE PROTECTION EQUIPMENT

If fire protection equipment such as a fire extinguisher is used

a. inform Fix-it by e-mail or call Facilities Management at 364-2444, and

b. move the equipment to a secure area; do not return the used equipment to its original station.
 

4 — EMERGENCY MEDICAL ASSISTANCE

When medical assistance is required, call 911, and then call Facilities Management at 364-2228 or 364-2444 and a designated first aid provider.
 

5 — BUILDING EVACUATION PLANS

Each building will have a building evacuation plan posted in the building.

The Director of Facilities Management, in consultation with the building warden and occupants of each building, will co-ordinate the development and maintenance of the building evacuation plan.  Each building evacuation plan will be developed using the template found in Appendix A.

    
6 — RESPONSIBILITIES

Director of Facilities Management

a. Maintains fire alarm systems, exit signs, and posted evacuation plans.

b. Appoints building wardens in consultation with the managers responsible for the students (if the building is a residence) or the departments occupying the building.

c. Develops, in consultation with building wardens and occupants, building evacuation plans using the template set out in Appendix A.

d. Co-ordinates the training of building and floor wardens and building occupants concerning evacuation drills.

e. Supervises fire drills and evaluates their effectiveness with building wardens.

f. Maintains records of building and floor wardens, fire drills and training.

g. Serves as primary liaison with the Town of Sackville Fire Chief.


Building Wardens

a. Appoints floor wardens and alternates in consultation with the managers responsible for the departments occupying the building.

b. Assists the Director of Facilities Management to develop an evacuation plan for the building and to train floor wardens and building occupants in evacuation procedures.

c. Plans, in consultation with the persons concerned, for the evacuation of persons who may in an emergency be unable to leave the building without assistance (Appendix B).

d. Supervises and assists in the evacuation of the building in accordance with the building evacuation plan.  

e. Informs building occupants that they can re-enter the building when the “all clear” has been given by the Sackville Fire Chief.
 

Floor Wardens

a. In accordance with the building evacuation plan, ensures the safe evacuation of the building area they have been assigned.

b. Supervises the evacuation of persons who require assistance (Appendix B).

c. Carries out a head count in the assembly area and reports to the building warden if there are any missing persons who may still be in the building.
 

Instructional Personnel and Event Leaders

a. Reviews evacuation procedures for the building at the beginning of the class or event or, in the case of a regularly scheduled class or event, at the beginning of the first class or meeting.

b. When the fire alarm bells sound, stops the class, meeting or other activity, advises all persons to leave the building, directs them to the nearest safe exit (not elevators), and requests that they move to the designated assembly area for the building.

c. Supervises the evacuation of persons who require assistance (Appendix B).

d. Closes all doors and windows in the room if it is safe to do so, leaves the building and joins their group at the designated assembly area.
 

All Members of the University Community

a. Evacuate the building immediately and go to the assembly area according to the building’s evacuation procedures.

b. Co-operate with building and floor wardens, Facilities Management personnel, and the Fire Department.

c. Report any observed lapses in the evacuation procedures or any fire hazard to the building warden.

d. Know the location of fire exits and fire extinguishers and be familiar with the building’s evacuation plan.

e. Advise his/her building warden or instructor if assistance is required to exit the building in the event of an evacuation.


8 — FIRE DRILLS

Fire drills for a building will be held at least once each year. Each fire drill will be co-ordinated and supervised by the Director of Facilities Management in consultation with the building warden.

Appendix A — Building Evacuation Plan Template
Appendix B — General Guidelines for the Evacuation of Persons Requiring Assistance