Subject: Medical Appointments
Group: CUPE Local 2338
Approved by: Vice-President (Administration)
Approval date: September 16, 1997
Effective date: October 15, 1997    
Administered by: Vice-President (Administration)

1 — POLICY  

Medical appointments are considered to be personal business and as such should be scheduled, whenever possible, on personal time. It is, however, recognized that the urgent nature of some medical problems and the limited office hours of some medical professionals sometimes require that appointments be scheduled during working hours. This policy will provide direction for dealing with absences from work to go to medical appointments.

2 — PROCEDURES 

2.1 Personal Appointments
Employees are expected to make every effort to schedule personal medical/dental appointments during non-working hours or at a time which minimizes the required time away from work. If the supervisor is satisfied that such efforts have been made, then time off will be granted with pay for the time period of the appointment as well as to travel to and from the appointment.

2.2 Appointments for Family Members 
Employees are expected to make every effort to make arrangements for another family member to attend to needs concerning medical/dental appointments for other family members, or failing that, to arrange for appointments to be at times that minimize the time required for the employee to be away from work. If the supervisor is satisfied that such efforts have been made, then time off will be granted with pay for the time period of the appointment as well as to travel to and from the appointment. For the purposes of this policy, a family member is anyone living in the same household as the employee or a mother, father, sister or brother who has no other family members who are available to provide the required support.

2.3 Approval of Absence 
Employees are expected to inform their supervisors as soon as they become aware of the need for time off to go to a medical appointment. Requests are to be made in writing using the Request for Time Off form.