Subject: Personal Phone Calls and Messages
Group: CUPE Local 2338
Approved by: Vice-President (Administration)
Approval date: September 16, 1997
Effective date: October 15, 1997    
Administered by: Vice-President (Administration)

1 — POLICY  

University-provided telephones in offices, shops or public areas (e.g. classrooms, laboratories, reception areas, etc.) are intended for the conduct of University business. They are tools for use in carrying out the Institution's day-to-day affairs and must be kept free for that purpose.

Public pay-phones are provided by NBTel at locations throughout the campus and are not subject to the same concern for use.

2 — PROCEDURES

2.1 Personal Outgoing Calls

2.1.1 Timing
Personal outgoing calls, when required, are to be made before shift, after shift, or during breaks.

2.1.2 Purpose and Location 
Personal outgoing calls using University-provided telephones are to be kept brief, respecting the need to keep the lines open for University business. Personal outgoing calls are to be restricted to local calls unless long distance charges are directed to a personal billing number.

2.2 Personal Incoming Calls 

2.2.1 Emergency Messages 
Facilities Management staff are asked to notify family and friends that, in the event of an emergency during the day, calls for an employee should be made to the Facilities Management Receptionist at 364-2444. During the night shift, calls should be made to the Heating Plant at 364-2452. The receptionist will ensure that a supervisor delivers the message to the employee immediately.

2.2.2 Timing 
Any routine personal incoming calls are to be restricted to before shift, after shift, or during breaks.

2.2.3 Purpose and Location 
Personal incoming calls using University-provided telephones are to be kept brief, respecting the need to keep lines open for the conduct of University business