Subject: Compensations for Committee
Group: CUPE Local 2338
Approved by: Vice-President (Administration)
Approval date: May 15, 1998
Effective date: May 29, 1998   
Administered by: Vice-President (Administration)
 
1 — PREAMBLE

Meetings of official departmental committees are normally held during the working day between Monday and Friday. Most employees are therefore able to attend the meetings as part of their normal duties. Shift workers such as the stationary engineers or evening custodians are required to attend these meetings at times outside of their scheduled work week. This policy will specify how compensation will be provided to these shift workers who attend meetings.

2 — POLICY

2.1 Official Committees
This policy is applicable to attendance at meetings of the following committees
     
Labour-Management Committee (First Wednesday of each month)

Health and Safety Committee (Third Wednesday of each month)

Policies and Procedures Committee (Third Tuesday of each month)

Special committees or focus groups established periodically to deal with issues requiring input from both management and employees, such as Strategic Planning Committee, Key Committee, Work Order Committee, etc.

2.2 Compensation
Each committee will have a time limit set for its meetings by the co-chairs. Employees who attend meetings outside of their normal working hours will be compensated for that set amount of time. Compensation for the Health and Safety Committee is pay at straight time for the three hour scheduled meetings. Employees attending other committees will be given an equivalent amount of time off from their shift at a time mutually agreeable to by the employee and supervisor. These hours are not normally bankable, but are to be taken as soon as possible after the meeting. If additional time is required for committee activities beyond the regular meetings, then compensation is to be addressed on a case-by-case basis and is to be agreed to prior to the event.
     
2.3 Multiple Committees
An employee may be appointed by CUPE local 2338 to any or all of the regular committees listed in paragraph 2.1 a, b and c, however, an employee will not be permitted to sit concurrently as a regular member of more than two special committees as described in paragraph 2.1 d.