Type of expense: Air Transportation
Documentation required: E-Ticket passenger itinerary and proof of payment
Type of expense: Rail Travel
Documentation required: Original passenger ticket or E-ticket itinerary and proof of payment
Type of expense: Hotels
Documentation required: Detailed hotel bill. If booking is made electronically through a third party and the detailed hotel bill is not available, a copy of the online booking PLUS proof of payment must be submitted together.
Type of expense: Personal Car Usage
Documentation required: Other proof of travel should be submitted such as air fare, hotel, conference registration, etc.
Type of expense: Rental Car
Documentation required: Original rental agreement and proof of payment
Type of expense: Registrations
Documentation required: Detailed Registration form and proof of payment.
Type of expense: Other Expenses
Documentation required: Original Receipts
Type of expense: Third Party Reimbursements
Documentation required: Original Receipts and Financial Services will certify copies for you to submit to the sponsor.
Type of expense: Cell Phone Charges
Documentation required: Business calls made on personal cell phones can be claimed by submitting a detailed phone statement. They must be identified on the statement.
Type of expense: Per Diems when no travel related expenses claimed
Documentation required: Proof of Travel: i.e.) Boarding passes, gas receipts, rental car agreement, restaurant bills
Note: Online credit card statements are acceptable. It is not necessary to wait for the original statement.
The acceptability of proof of payment is as determined by Financial Services.