Quick Reference Sheet
This quick reference sheet is to assist faculty and staff with understanding how to go about procuring goods and services. The complete University Procurement Policy is available at http://www.mta.ca/administration/financial/policpurch.htm
Goods under $50
Use a Purchasing Card or purchase yourself and be reimbursed through petty cash at Financial Services (3rd Floor Centennial Hall).
Goods and Services under $500 or any amount of books, DVD’s, CD’s and similar media
Use a Purchasing Card or purchase yourself and seek reimbursement with a cheque requisition
Catering services through University Dining Services (Aramark) less than $2,500
Arrange directly through University Dining Services – no purchase order requisition required
Goods and Services up to $2,000
Submit a purchase order requisition to Financial Services
Goods and Services over $2,000 and up to $10,000
Submit a purchase order requisition to Financial Services and attach at least one quote.
Goods and Services over $10,000 and up to $25,000 for Goods and $50,000 for Services
Submit a purchase order requisition to Financial Services and attach at least 3 quotes.
Goods over $25,000 or Services over $50,000
A competitive bid process is required. Contact Financial Services for more information at firstname.lastname@example.org
Contact Financial Services for more information at email@example.com
Items to note:
- All items purchased or claimed as a reimbursement using University funds, regardless of the source of funds, are the property of the University
- Non-standard computer hardware (Dell and Apple) and software purchases that have not been vetted by Computing Services may not be supported by the University (Computing Services)
- Purchase order requisitions need to be submitted whenever the service involves students traveling by bus or van. See Academic and Athletic Travel Involving Students http://www.mta.ca/administration/vp/policies/2221.htm
University Policies are available at http://www.mta.ca/administration/vp/policies/index.htm
Financial Services Forms are available at http://www.mta.ca/administration/financial/forms.htm
Questions? E-mail firstname.lastname@example.org