Subject: Residential Access
Group: Institutional
Approved by: Vice-President (Administration)
Approval date: March 31, 1997
Effective date: April 30, 1997     
Administered by: Vice-President (Administration)

1 — PREAMBLE

University residences are the homes of the students who live in them. Care must therefore be taken to ensure that the residents are provided with a reasonable degree of privacy and quiet. The hours of work for tradespersons must be restricted in order to ensure this privacy.

2 — POLICY
 
2.1 Hours of Access
No employee or contractor, other than the assigned custodians, are to enter residential room areas including hallways prior to 10 AM except to respond to emergency situations. If access is required for routine work prior to 10 AM then permission must be sought through the Housing Manager.
     
2.2 Occupant Notification
The occupant of a room is always to be informed if work is done in their room. If an employee does have to enter a room when the occupant is not present, the employee is to fill out and sign a Maintenance Completion form informing the occupant about the work that was completed. Forms are available from Facilities Management Reception Desk or from the Housing Manager.