Academic advising

Who is my academic advisor?
The academic advisor in the registrar’s office is available to assist any student at the University. Students with a declared honours/major/minor are encouraged to contact the program advisor (a faculty member) for their program.

When should I meet with an academic advisor?
We suggest that you take the initiative to meet with an advisor at least once a year, and to seek advising when it is needed — whether you are struggling academically or not. Contact an academic advisor any time you have questions or concerns about academic matters. Some issues are easily resolved via e-mail while others may require a discussion in person. Remember, advisors will be very busy during peak (registration) periods so plan ahead and book an appointment early. 

How do I best prepare for an academic advising appointment?

  • Review relevant materials and websites to ensure that the answer to your question has not been covered before you seek advising
  • Have your student identification number on hand so the advisor can access relevant academic information about you
  • Create a list of specific questions and concerns to discuss with your advisor
  • If you are meeting with an advisor to talk about requirements, do your homework first by reviewing relevant information such as the academic calendar, academic timetable, and academic deadlines
  • If you need to talk with an advisor about academic difficulties, be prepared to identify and discuss obstacles
  • If you are meeting an advisor for course selection, bring a list of possible courses or your current class schedule to your session. Planning ahead can make your time with an advisor more productive
  • If you are e-mailing for academic advice be sure to include all relevant details such as full name, ID number, program of study, and any other specific details regarding your request. The more your advisor knows about your situation the better they can help you.

Do I need to see an academic advisor if I use program evaluation in Connect to check if I am on track to fulfill program and degree requirements?
There are some limitations to program evaluation, and certain requirements that it cannot account for. It works well for some programs, and not so well for a few others. It is not considered to be an official degree audit. If you have any concerns or want additional reassurance please contact the academic advisor at advisor@mta.ca

How can I find out if I've met all the requirements I need to graduate?
You can complete a degree audit form and request a review of your degree audit form by the academic advisor in the registrar’s office.

Transfer credits

Can I take courses at another university for Mount Allison credit?
In order to take any courses at another degree-granting institution, you must first have the courses approved. Students must obtain a letter of permission before applying for admission to any other institution. Make sure to submit your letter of permission request form as early as possible as registration deadlines at each institution may vary. Students must be in good standing to take courses at another institution on a letter of permission.

How do I know which courses from another university would transfer to Mount Allison?
The letter of permission application process will determine whether the courses you have applied for will transfer. When you are searching for courses at another institution use your best sense about which courses seem relevant to your Mount Allison degree, and are similar to courses that are offered by Mount Allison.  If you are looking for courses offered by other institutions in New Brunswick, please refer to the New Brunswick transfer portal.

How will transfer credits affect my GPA?
Transfer credits are excluded from GPA calculations. 

Can I use transfer credits to fill prerequisites?
Only transfer credits recorded with a grade of P (equivalent to C-) can be used to fill prerequisites.

Why isn't my transfer credit recorded with a grade?
Non-designated transfer credits are not recorded with any grade. Only the credit value is recognized on the Mount Allison transcript.

Which Mount Allison courses should I take if I am planning on transferring to another university?
Contact the admissions office of the university to which you will be transferring to plan accordingly. 

How many transfer credits can I count towards my degree?
A maximum of 60 transfer credits may be counted towards your Mount Allison degree. At least half of the requirements for a major or honours program must be completed through Mount Allison courses. At least six credits of the requirements for a minor must be completed through Mount Allison courses. No more than six credits transferred at the 3/4000 level may be used to fulfill 3/4000 level requirements. (See section 10.10.2 of the academic calendar — academic residency requirements.)

How do transfer credits count towards my degree?
Transfer credits may be used to fill distribution, major, and minor requirements where applicable. Specific application of transfer credits will depend on your chosen program of study. Contact the academic advisor if you are uncertain about how your transfer credits may be applied to your degree. 

Program of study

What is a major program?

A major is the subject in which you select to do 60 or more credits as required by the program you are attempting to complete. A major is your primary area of specialization. Students in the BA and BSc degree programs are required to declare a major area of study. 

What is a minor program?
A minor is the subject in addition to the major, in which you complete 24 credits according to specific departmental regulations. A minor is a secondary area of specialization. Students in the BA, BSc and BComm degree programs are required to declare a minor area of study.

What is an honours program?
Honours programs represent the most specialized selection of courses. The requirements extend beyond that of the major. Students in the BA, BSc and BComm degree programs must apply to complete an honours program by December in their third year of study.

How do I declare my major/minor program?
Submit the online declaration of major/minor form.

When should I declare my major/minor?
You should declare your major/minor by the end of your second year of studies (or upon completion of 54 credits).

What do I do if I decide to change my major/minor?
Resubmit the declaration of major/minor form. Consult the academic advisor and program advisor.

How do I apply to transfer degree programs?
Submit the online change of degree request form.

What should I do if I want to complete a specially approved major or minor?
Submit the dean’s permission request form through Connect to gain the required approval from the appropriate academic dean. You must include a list of proposed courses. You are strongly advised to seek input from a faculty member with expertise in your area of interest prior to submitting your request.

Am I eligible to complete a second undergraduate degree?
Submit the dean’s permission request form through Connect to gain the required approval from the appropriate academic dean. Strong academic ability must be demonstrated. The second degree must be from a different degree program. For example, you cannot be granted two Bachelor of Arts degrees from Mount Allison; however, you may be granted a Bachelor of Arts degree and a Bachelor of Science degree. 

Can I graduate now and in the future take additional credits to to add a major or minor to my academic record?
No. Once a degree has been conferred with the credentials earned at time of graduation it cannot be altered in any way.

What do I need to do to get into an honours program?
Students applying for an honours program must declare their intention by December in year three by submitting the declaration to pursue honours form. Please note that at time of application, to be considered for honours, students should have achieved a minimum GPA of approximately 3.0 on all course work in the prescribed honours program and an overall GPA of approximately 3.0 on all courses undertaken beyond first year. You should consult with your program advisor or department head to determine if there is an application process internal to the department. 

Academic standing / GPA / Transcript

How do I calculate my GPA?
A grade point average is calculated by dividing the total number of grade points obtained on all courses (credit hours x grade points) by the total number of credit hours attempted. Grade points are the grade point average equivalents of the letter grades assigned to courses (see the academic calendar, section 10.9.3 for a full listing.) For example, the grade point equivalent of an A+ is 4.3. The total grade points obtained on a three credit course with a grade of A+ would be 12.9 (4.3 x 3 = 12.9.)

What is academic standing?
Academic standing is an evaluation of student academic performance. It is assessed once per year at the end of the winter term once all final grades have been recorded. Students will be assessed for the first time when they have attempted at least 18 credits at Mount Allison. Students whose academic performance is such that they fail to achieve good standing will be placed on academic probation, academic suspension or academic dismissal, which will be recorded on their transcript.

Where can I find out more about academic standing (dean’s list, good standing, probation, suspension, dismissal?)
Refer to academic regulations in the academic calendar, sections 10.9.11 through 10.9.20.

When will I know what my academic standing is?
Academic standing is assessed at the end of the winter term once all final grades have been recorded. Every student will receive an email notifying them when academic standing has been assessed. You will receive a personalized e-mail if you are placed on academic probation, suspension, or dismissal.

Can I continue with my spring term courses if I am placed on academic probation, suspension, or dismissal?
Yes, you are permitted to complete your spring term in-class courses. The grades from these courses will not affect the assessment of your standing from the previous academic session. Students need dean’s permission to register for correspondence courses if not in good standing. Students who have a letter of permission to take a course at another institution during the spring term should also note that approval was on the condition that the student achieved good standing at the end of the winter term.

What happens to my GPA and transcript if I repeat a course?
In the event that a course is repeated, only the higher grade will be used in the grade point average calculation. All results from attempts at a course will remain on the transcript.

What happens if I repeat a course by transfer credit?
In the event that a course is repeated by transfer credit, the transfer credit is excluded from cumulative grade point average calculations, but the failed attempt(s) that the transfer credit replaces will also be excluded from the cumulative grade point average calculations.

Is there a quick way I can calculate a GPA based on expected grades?
E-mail the academic advisor at advisor@mta.ca to request a copy of the GPA calculator template.

What is the percentage (number) equivalent to letter grades?
Mount Allison only records letter grades. There is no official conversion of letter grades to numeric grades recognized by the University.  

Course registration 

What is a prerequisite requirement?
A prerequisite course is one that must be successfully completed before you begin a second course and has to be completed with a letter grade of C- or above.

Is there any way to register in a course if I receive a grade lower than a C- in a prerequisite course?
Written permission of the appropriate department head must be obtained to waive the requirement. 

Can courses with a non-continuing pass (grade of D+, D, D-) be used to fill requirements for my major/minor program?
Yes. Any course with a passing grade may be used to fill program requirements.

What is the last date to add a course?
Students may register for 3 credit Fall or Winter term courses until the second Friday of each term. Students may register for 1, 3, and 6 credit full year courses until the second Friday of the Fall term. The last day to add Spring/Summer term courses is the first Friday of the term. Consult the academic calendar's calendar of events for specific registration deadlines. 

Can I add a course after the deadline?
In September and in January no students may register after the second Friday of each term unless approved by an academic dean. Normally exceptional circumstances must apply. Students must submit a dean’s permission request form  through Connect to request permission for late registration in a course.

What is the last date to drop a course?
Students may drop 3 credit Fall and Winter term courses until the Friday of the fourth week in each term. Students may drop 1, 3, and 6 credit full year courses until the Friday of the fourth week in the Fall term. Students may drop Spring/Summer term courses until the first Friday of the term. Withdrawal from individual courses after this date until the last day of classes will have a notation of 'W' recorded on the transcript.  Consult academic calendar regulation 10.4.1 for more details. Consult the academic calendar's calendar of events for specific registration deadlines.

What is the withdrawal period for Fall/Winter courses? Is there a penalty to withdraw?
All students registered during the Fall and Winter terms may withdraw without academic penalty from a 3 credit course by the last day of classes in the term. All students registered during the Fall and Winter terms may withdraw without penalty from a full year 1, 3, or 6 credit course by the last day of classes in the Winter term. Students may withdraw from Fall/Winter courses through Connect@MTA. A ‘W’ notation will be recorded on the transcript for withdrawal. A 'W’ notation carries no academic penalty and is not factored into GPA calculations. Students may not petition to have a ‘W’ removed from the transcript. Consult academic calendar regulation 10.4.3 for more details.

What is the withdrawal period for Spring/Summer courses? Is there a penalty to withdraw?
Students registered for non-correspondence courses during Spring/Summer term may withdraw without academic penalty before the date on which a final exam is scheduled or by the last day of classes if there is no final exam. Students wishing to withdraw from these courses must notify the Registrar's Office in writing. Students registered in a correspondence course in the Spring/Summer term may withdraw without academic penalty by notifying the Registrar's Office in writing provided that such withdrawal occurs by August 31 or before the final exam has been written or final paper/assignment has been submitted. A ‘W’ notation will be recorded on the transcript for withdrawal. A 'W’ notation carries no academic penalty and is not factored into GPA calculations. Students may not petition to have a ‘W’ removed from the transcript. Consult academic calendar regulation 10.4.3 for more details.

What if I failed to properly withdraw from a course?
Any student who does not withdraw from a course in accordance with academic calendar regulation 10.4.3 must remain registered in the course and will receive a grade. Appeals to an Academic Dean can be made for late withdrawal based on serious ongoing medical or personal issues by completing a Dean's Permission Request Form in Connect@MTA. Supporting documentation may be required. Requests must normally be submitted before the final exam has been written or final paper/assignment has been submitted and before a final grade has been recorded.

How many credits can I take in the fall/winter terms?
Full-time students are expected to register for the equivalent of 30 credits over the fall and winter terms, normally 15 credits per term. First year students are not normally permitted to register in more than 15 credits per term. Students with second or third-year standing who are in good standing may register for up to 18 credits per term, provided they have attained a TGPA of at least 2.0 in the previous fall or winter term. Students with fourth-year standing who are in good standing may register for up to 18 credits per term. Exceptions must be approved by an academic dean by submitting the dean’s permission request form through Connect.

How many credits can I take in the summer term?
Students may register for a maximum of 12 credits, including a maximum of six credits from correspondence courses, during the spring/summer term. Exceptions must be approved by an academic dean by submitting the dean’s permission request form through Connect.

Can I take a correspondence course?
If you are in good standing you are permitted to take one or two courses by correspondence per term. First year students are not normally permitted to take a correspondence course. If a correspondence course puts you into overload during the fall and winter terms you will be required to pay additional tuition fees for the course. More information about correspondence courses is available here.

This is my second year at Mount Allison and I have completed prerequisites for a course. Why can't I register?
Check the academic calendar to confirm the prerequisites. Note that in addition to specific course prerequisites some courses require you to have second or third-year standing to register. Contact reghelp@mta.ca if you are still unable to register. 

I am not registered in 15 credits per term, why am I still enrolled as a full time student?
For fee administration purposes students enrolled in nine or more credits in the fall or winter terms are full-time for that term provided they are registered in at least two on-campus courses.

Can I register for a course I have already taken and received credit for?
Yes. You can repeat a course up to three times. Only the attempt with highest grade will be included in total credits completed and in cumulative grade point calculations. All results from attempts at a course will remain on the transcript. Only credits from a single attempt at the course may be counted towards your Mount Allison degree. 

Academic regulations

How many 3/4000 level courses do I have to take?
Bachelor of Arts students must take 36 credits at the 3/4000 level. Bachelor of Science students must take 30 Science credits at the 3/4000 level. Bachelor of Commerce students must complete 42 credits at the 3/4000 level. These credits may be taken from any combination of 3/4000 level courses provided all other program and degree requirements are met.

Can I take 1000 level courses as electives? Is there a maximum number of 1000 level credits I can take?
Yes, you can take 1000 level courses as electives. There is no limit to the number of 1000 level credits you can take provided all other program and degree requirements are met.

How many credits can be counted in common (overlap) between a major and a minor?
No more than nine credits can be counted in common between a major and minor. Where there are more than 9 credits of requirements in common, the credit value of the combined program will be at least 15 credits greater than the total for the major (i.e. additional credits from either discipline should be taken to make up for the excess overlap, ideally from 3/4000 level courses and always from courses that would normally apply to the program). Contact the academic advisor at advisor@mta.ca where there are more than nine credits of requirements in common. Any additional minors can share an unlimited number of credits with the major, and with the first minor.

How many credits can be counted in common with a double major?
No more than 24 credits can be counted in common between the two majors. Even where there are requirements in common, the credit value of the combined program will be at least 36 credits greater than the total for the first major (i.e. additional credits from either discipline should be taken to make up for the excess overlap, ideally from 3/4000 level courses and always from courses that would normally apply to the program). Contact the academic advisor at advisor@mta.ca where there are more than 24 credits of requirements in common. If you have two majors and a minor, the minor can share any number of credits with the major programs.

How many credits can be counted in common between an honours and a minor?
There is no limit on the number of credits which may be counted in common between an honours and a minor, or an honours and a major.

Which disciplines fall under each distribution area?
Distribution requirements are described in section 11 of the academic calendar. Please visit this webpage for a full explanation of distribution requirements.

Which academic calendar should I follow?
If you have studied continuously at the University you may follow any one calendar in effect during the course of your studies. By default you are enrolled under the calendar in force during the first year in which you were registered at the University.  

I have failed a required course three times. What should I do?
A student with fourth-year standing may apply for a special examination if certain conditions apply. Refer to academic regulation 10.8.6 special examinations. Contact the registrar at registrar@mta.ca to determine if you qualify for a special exam.

Course work

What should I do if I miss course work or tests?
Contact your course instructor as soon as possible.

What should I do about a missed final exam?
Submit the exam accommodation request form immediately. 

What if I disagree with a grade given on an assignment or test?
Make an appointment with your professor to discuss the assignment or test if you receive a grade that you don’t understand. 

What if I disagree with a final grade for a course?
You have two options. In both cases the request must be made within 30 days of the release of final grades. The first option is to request a recalculation of a grade directly from the course instructor. This does not involve any reassessment of your work. It is simply a recalculation of the grades you accumulated in the course. The second option is an application for a reread. You may request a reread (reassessment) of the final exam and/or any written assignments NOT returned before the last day of the final exam period. A grade can be revised upwards or downwards. An  exam re-read request form must be submitted to the registrar's office, specifying the material that is to be re-evaluated.