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Policy #: 3001
Subject: Appointment and Reappointment of Academic Deans and University Librarian
Group: Institutional
Approved by: The Executive Committee of the Board of Regents
Approval date: January 10, 1992
Effective date: January 10, 1992
Revised: August 31, 2007; April 23, 2010
Administered by: Vice-President, Academic and Research

1 - POLICY

The President has the authority to appoint Academic Deans and the University Librarian. Normally, a term shall be for a period not to exceed five years. Reappointment is possible.

Appointment and reappointment processes shall be conducted in an open manner. The University community will be informed of the short-listed candidates or the individual being reviewed for reappointment and given the opportunity to provide written feedback to the advisory committee.

All proceedings and records of search advisory and reappointment advisory committees shall remain strictly confidential.
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2 - APPOINTMENT PROCEDURES
  2.1 The Vice-President, Academic and Research, shall oversee the appointment process and make a recommendation to the President.
  2.2

When a vacancy exists, the Vice-President, Academic and Research, shall call for nominations and applications for the position. With the approval of the President, a position may be advertised externally.
  2.3 The Vice-President, Academic and Research, shall establish and chair a search advisory committee, which shall be composed as follows:
   

For Academic Dean
   
  • Vice-President, Academic and Research, as chair;
  • Three tenured faculty members from the Faculty for whom the Dean is to be appointed, nominated and elected by the faculty members of that Faculty;
  • One faculty member from another Faculty, elected by Senate;
  • One student from the Faculty, appointed by the Vice-President, Academic and Research, following consultation with the S.A.C.;
  • One Dean appointed by the Vice-President, Academic and Research.
   

For University Librarian
   
  • Vice-President, Academic and Research, as chair;
  • Three tenured librarians, nominated and elected by members of Library Council;
  • One faculty member, elected by Senate;
  • One Library staff member, nominated and elected by staff members in the Library;
  • One student, appointed by the Vice-President, Academic and Research, following consultation with the S.A.C.;
  • One Dean appointed by the Vice-President, Academic and Research.
  2.4 The search advisory committee shall develop a position profile describing the attributes and qualifications being sought and shall consider all applications and nominations for the position. Having received and considered feedback from the University community, the committee shall provide advice to the Vice-President, Academic and Research, on the suitability of each candidate for the position.
  2.5 Having received and considered the advice of the search advisory committee, the Vice-President, Academic and Research, shall make a recommendation to the President. If the President approves the recommendation, the President shall report the appointment to the Board of Regents.
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 3 – REAPPOINTMENT PROCEDURES
  3.1 The Vice-President, Academic and Research, shall oversee the reappointment process and make a recommendation to the President.
  3.2 If the Vice-President, Academic and Research, and the Academic Dean or University Librarian both agree that a subsequent term should be considered, the Vice-President, Academic and Research, shall initiate the reappointment process. Normally, this will take place during the next to last year of an individual’s term. If a subsequent term is not to be considered, the Vice-President, Academic and Research, shall initiate a search process.
  3.3 The Vice-President, Academic and Research, shall establish and chair a reappointment advisory committee, which shall be composed as follows:
   

For Academic Dean
   
  • Vice-President, Academic and Research, as chair;
  • Two tenured faculty members from the Dean’s Faculty, nominated and elected by the faculty members of that Faculty;
  • One student from the Dean’s Faculty, appointed by the Vice-President, Academic and Research, following consultation with the S.A.C.;
  • One Dean appointed by the Vice-President, Academic and Research.
   

For University Librarian
   
  • Vice-President, Academic and Research, as chair;
  • Two tenured librarians, nominated and elected by members of Library Council;
  • One Library staff member, nominated and elected by staff members in the Library;
  • One student, appointed by the Vice-President, Academic and Research, following consultation with the S.A.C.;
  • One Dean, appointed by the Vice-President, Academic and Research.
     
  3.4 The Academic Dean or University Librarian will be invited to prepare a brief statement describing (in the context of the University planning framework) a vision for the unit over the coming three to five years. This statement will be publicly available. The individual will also be asked to provide a summary of accomplishments during the initial term and a current curriculum vitae.
  3.5 The reappointment advisory committee shall seek input from those who have worked with the individual during the term of office. All members of the University, and in particular those who have worked most closely with the individual, will be invited to provide input, either verbally or in writing. If appropriate, input will be sought from individuals outside the University. Having reviewed the materials submitted by the individual, and having received and considered the feedback from the community, the committee shall provide advice to the Vice-President, Academic and Research, on the individual’s suitability for reappointment.
  3.6 Having received and considered the advice of the reappointment advisory committee, the Vice-President, Academic and Research, shall make a recommendation to the President. If the President approves the recommendation, the President shall report the reappointment to the Board of Regents
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Maintained by the Office of the Vice-President (Administration)
January 6, 2012