This policy outlines the procedures relating to overtime for employees covered by the collective agreement with the Mount Allison Staff Association. Where there is a conflict between these procedures and the collective agreement, the collective agreement will prevail.
| 2.1 | Authorization |
| All hours required by the University to be worked in excess of an employee's regular work day or an employee's regular work week constitute overtime and will be reimbursed in accordance with the applicable provisions of the collective agreement. Overtime must be specifically authorized by the employee's manager prior to the work being performed. | |
| 2.2 | Claiming Overtime |
| All
overtime is to be claimed by completing an "Overtime Record"
form, signed by the employee and manager, and submitting it to the
Human Resources Department within two weeks of the overtime being
worked. The Human Resources Department is responsible for maintaining overtime records for employees. These records represent the official University record. |
|
| 2.3 | Compensation for Overtime |
| The
normal form of compensation for overtime will be time off at the appropriate
overtime rate. In the rare occasion when overtime is to be paid, the manager must receive the prior written approval of his/her Vice-President. |
|
| 2.4 | Taking Time Off |
The normal form of compensation for overtime is time off. Time
off will be at a time mutually agreed between the employee and his/her
manager. Time off will normally be taken within three (3) months
of the overtime being worked. However time off may be taken at a
later time if mutually agreed in writing. If the time off is not
taken within three months and mutual agreement is not reached to
take the time at a later date, the employee will be paid for the
overtime in accordance with the provisions of the collective agreement.
It is the responsibility of the manager to ensure that such payments
are made. An employee's bank of overtime credits will not normally exceed seventy (70) hours at any given time. When this limit is exceeded, the excess time must be taken off as soon as possible and in all cases within two months of the date that the limit was exceeded, subject to the provisions of the collective agreement. The Human Resources Department will provide managers with a record of overtime credit balances for their employees quarterly. The employee’s manager is responsible for ensuring that time off is administered in accordance with this procedure and the provisions of the collective agreement. |
|
| 2.5 | Termination of Employment |
| Overtime credits which are not taken off as time off before an employee's termination date will be paid out to the employee on his/her final pay. |
October 29, 2010