| 1. |
Any
faculty member who accepts a sabbatical leave or any librarian who
accepts a librarian’s leave is normally expected to vacate his/her
office on campus by 30 June (full year or Fall Term leave) or 31 December
(Winter Term leave). |
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| 2. |
Any
faculty member or librarian who wishes to have office space on campus
during the period of his/her leave must submit a request in writing
to his/her Academic Dean or to the University Librarian by 15 March
of the academic year prior to the leave. Such requests should state
the period for which the office is needed, whether the person prefers
to keep his/her own office, and whether the person wishes to retain
use of his/her computer |
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| 3. |
The
Academic Deans and the University Librarian will endeavour to identify
appropriate space and computing resources for faculty members and
librarians on leave. If possible they will allow the faculty member
or librarian to continue use of his/her office (if so requested),
particularly if no full-time replacement appointment is made. In some
cases faculty members or librarians on leave may be asked to share
office space with others who are also on leave. Decisions on office
allocations will be conveyed to faculty members and librarians by
15 April of the academic year prior to the leave. |
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| 4. |
When
an office must be vacated, a reasonable amount of material may be
left in the office during the leave. The following conditions apply: |
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| a. |
The desk must be cleared completely. |
| b. |
One
filing cabinet must be cleared completely. |
| c. |
At
least 33% of the book shelves must be cleared completely. |
| d. |
If
there is a storage space in the office, boxed items may be left
in the storage space; such items may not be left on the floor
of the office itself. |
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