| 1 - Preamble |
The purposes of
this policy are
1. to establish the
funding for University Advancement after the conclusion of the JUMP Campaign,
2. to establish a
reporting framework for the outcomes of fundraising activities, and
3. to ensure that
unrestricted endowments are not used to replace the support the General
Operating Fund is providing for fundraising.
|
| |
| |
| 2 - General
Policy |
| Since in accordance
with this policy unrestricted endowments are being used to support fundraising
activities, as an exception to the University’s general policy not
to use such funds for operating purposes, this policy sets out specific
rules and procedures respecting the University Advancement budget to ensure
that use of such funds for fundraising does not result in a reduction in
the support the General Operating Fund provides for fundraising.
|
| |
| |
| 3 - Specific
Policies and Procedures |
| |
| 1. |
The
fundraising portion of the University Advancement budget will, and
other portions may, including planned expenditures and sources of
funding, be included with the University’s Special Programme
Operating Fund budget. |
| 2. |
University
Advancement activities will be categorized as either fundraising or
non-fundraising activities. Fundraising includes all activities to
identify, cultivate and solicit prospective donors and the stewardship
of existing donors. The non-fundraising activities are marketing,
communications and external relations. |
| 3. |
Non-fundraising
activities will be funded entirely from the General Operating Fund. |
| 4. |
The
amount of funding from the General Operating Fund for fundraising
in the 2013 fiscal year will be $440,000. This amount will change
each year similar to the overall change in revenues of the General
Operating Fund. |
| 5. |
The
yearly amount of unrestricted endowment and trust income and unrestricted
donations to be used for fundraising activities will be stated in
the budget document and approved as part of the University’s
budget. |
| 6. |
If
at the end of a fiscal year there is an excess of revenues over expenditures
in University Advancement that excess shall be deemed to be from the
endowment and trust income and accounted for accordingly. |
|
|
| |
| 4 - Reporting |
| The Controller will report to
the Finance and Administration Committee annually on |
| 1. |
the
resources of the University which were used to support fundraising
activities, |
| 2. |
the
donations and other support received during the year |
| 3. |
the
pledges made and paid during the year along with the balance of outstanding
pledges, |
| 4. |
the
comparison of the original budget to actuals for University Advancement,
and |
| 5. |
such
other information as the Board of Regents will require to evaluate
the adherence to the policies set out above and the success of the
fundraising program. |
|
|
