The
Sanctuary is designed and intended essentially for the conduct of public
worship, including university worship, weddings and funerals or memorial
services.
During the academic year, there are normally regular Worship Services
on Sundays; other services sponsored or conducted by the University Chaplain
will be held through the year.
The Chapel Sanctuary is open daily for individuals who seek its quiet
refuge as a place for prayer, meditation, or reflection.
In addition to worship services, the Sanctuary may be used for other worship-related
or Chapel programmes by the University Chaplain.
Individuals or groups seeking to make use of the Sanctuary for any Worship
Service or programme must first obtain the permission of the Chaplain.
The bookings of the Sanctuary will be made through the Department of Facilities
Management. Use of the any of the Chapel furnishings (e.g. candles) must
be with the permission of the Chaplain.
Permission may occasionally be given by the Chaplain for temporal, non-religious
use of the Sanctuary, under the assumption that such use would not be
offensive or contrary to the essential nature and purpose of the Sanctuary.
Consideration will be given to the Music Department for programmes and
concerts that are in keeping with the essential nature and purpose of
the Sanctuary.
Special consideration will be given to the Music Department for any programmes
requiring the specific use of the Chapel Organ.
The Chapel Organ is available to be used for practice and rehearsal by
university organ students; students wishing to use the organ will normally
reserve the Chapel on the booking sheet maintained at the Marjorie Young
Bell Conservatory of Music. Students making use of the organ should also
be sensitive to the use of the Chapel by those who are seeking a quiet
refuge for prayer, meditation or reflection.
The piano in the Chapel Sanctuary is available for use by those involved
in Chapel programmes and activities, and may be used with the permission
of the Chaplain. Organ students who have booked practice time will take
precedence over those who wish to use the piano. Those using the piano
should be sensitive to others in the Sanctuary who may be seeking its
quiet refuge and worshipful setting.
University groups will take priority over outside groups in any reservations
of the Chapel.
Individuals or groups using the Sanctuary must not alter or re-arrange
the basic furnishings or setting without the prior permission of the Chaplain.
No food or drink, except for the communion elements, is to be consumed
in the Sanctuary.
Bookings are subject to change at the Chaplain's discretion due to unusual
circumstances (e.g. an event for which no advance booking has been made,
such as a funeral service.)
Excessive noise, misuse or abuse of the Sanctuary will result in cancellation
or refusal of the privilege of its use.
The seating capacity for the Sanctuary is 240; fire regulations prohibit
additional persons standing.
A decision made by the Chaplain's Office on the use of the Sanctuary is
final, unless overruled by the President of the University.
The Prayer Room is not normally booked or reserved, but is available on an open basis or to those individuals or groups who have booked the Sanctuary.
Small groups may use the Prayer Room for worship, prayer or study; all furnishings must be returned to their proper places after use.
The seating capacity in the Prayer Room is twelve persons.
The regulations governing the use of the Sanctuary also govern the use of the Prayer Room.
The Manning
Room is designed and dedicated for the purpose of fostering the religious
and social life of the University campus. Its use is understood to be
comparable to those to which a Church Hall is usually put.
The priority for the use of the Manning Room is given to the Chaplain's
Office for programmes and activities having specific relation to the religious
life of the campus.
Groups or individuals wishing to make use of the Manning Room should first
consult with the University Chaplain; normally priority will be given
to groups sponsoring activities that have some relation to the mandate
of the Chapel and the nurturing of religious life on campus. Bookings
should be made through the Department of Facilities Management. A rental
fee will normally be charged for any events or activities that are essentially
private in nature.
University groups will take priority over outside groups in any reservations
of the Chapel.
"Blanket reservations" of the Manning Room will not be accepted unless
related to the religious life of the campus, at the discretion of the
Chaplain.
The kitchen facilities are available upon request. The kitchen must be
cleaned up after use: dishes must be washed and put away, counters wiped,
and garbage disposed in containers provided. Breakages should be reported
to the Chaplain.
No alcoholic beverages are permitted in the Manning Room.
Excessive noise, misuse or abuse of the Manning Room or kitchen will result
in cancellation or refusal of the privilege of its use.
The Manning Room is designed to accommodate forty to fifty people comfortably,
although it can be used by a maximum of seventy-five people (seated).
Bookings are subject to change at the Chaplain's discretion due to unusual
circumstances (e.g. funeral service).
The Manning Room may not be booked for use or used by individuals or groups
during any time of worship in the Sanctuary.
A decision made by the Chaplain's Office on the use of the Manning Room
is final, unless overruled by the President of the University.
As a courtesy, the Chaplain should normally be consulted regarding any request for the use of the Chapel.
The Chaplain's Office has the final decision regarding any booking, unless overruled by the President of the University.
A weekly list of chapel bookings should be forwarded to the Chaplain from the Department of Facilities Management.
It is the policy of Mount Allison University that no photographs shall be taken during any service or liturgical event held in the Sanctuary of the University Chapel; video cameras may be used only in a fixed or mounted position with the permission of the Chaplain or officiating clergy person.
The primary function of the Chapel Organ is to facilitate and enrich the liturgical uses of the Chapel; all other uses must be considered secondary.
Arrangements regarding the use of the Organ will be made between the Department of Music and the Office of the Chaplain.
Anyone outside the University community wishing to use the Organ in connection with special events or services in the Chapel must submit their qualifications for approval by the Department of Music.
The Department of Facilities Management arranges reservations and bookings following the guidelines listed above.
Matters concerning the Chapel should be addressed directly to the University Chaplain, but appeal from any decision made by the Chaplain's Office may be made to the President of the University.
July 16, 2004