FINANCIAL INFORMATION

4.00 General
The following sections deal with fees, refunds and related matters. We want to ensure that the process of registering students in courses and residences goes as smoothly as possible.To ensure that this is the case, students should read the sections that apply to their situations. Please contact us through the office of Student Administrative Services if you have any questions.

Please note that Mount Allison University cannot accept responsibility for any loss, damage, or interruption of classes, accommodation or meal service suffered byany student as a result of circumstances beyond the reasonable control of theUniversity.

4.10 Fees & Expenses

4.11 Tuition Fees
For fee administration purposes students enrolled in nine or more credits in asemester, including credits for Continuing Education courses, are considered to be full-time for that semester provided they are registered in at least two on-campus courses.

All other students are considered to be part-time for fee administration purposes for that semester. Tuition fees will be set by the Mount Allison Board of Regents in May. Anaddendum to this Calendar detailing these feeswill be sent with the Mail-In Registration Package. Fees will also be posted on the University web site at www.mta.ca. Inquiries should be directed to the office of Student Administrative Services.

The following are the 1999/00 tuition fees.
They are subject to change for the 2000/2001 academic year.
Full-Time Students

Tuition - Canadian	$4,220.00
Tuition - Non-Canadian	$8,440.00
Graduate students - first year	500.00
Graduate student - subsequent year	250.00

Students who are full-time for a semester will pay half of these fees for that semester. Full-time students who take a correspondence course must complete the course by April 30.

Part-Time Students

per six credit course - Canadian	$844.00
per three credit course - Canadian	422.00
per six credit course - Non-Canadian	1,688.00
per three credit course - Non-Canadian	844.00

Auditing Fees and Tuition for Senior Citizens

Courses may be audited for half the normal tuition. Special tuition discounts are available for senior citizens. Further information is available from the office of Student Administrative Services.

4.12 Overload Fees for Full-Time Students
Full-time students who have permission to take course overloads (see AcademicRegulations) may take up to 18 credits persemester without being charged additional tuition. However, students taking more than15 credits in a semester will be charged additional tuition if any of the credits are for Continuing Education courses. Full-time students will be charged additional tuition for credits over 18 in a semester.

4.13 Other Fees
The following fees are payable at the time of request:

Application for full-time admission	$40
Application for part-time admission	$20
Lost mail key	$10
Lost residence key	$10
Supplemental examination	$50
Special examination	$50
Examination re-read	$25
Diploma replacement	$50
Permission slip	$25
Transcript - 1st copy/add'nl copies ordered at same time	$5/$3
ID card replacement	20
Returned cheque handling charge	$35
Correspondence course extensions	$30

4.14 Mail Service Fee
All full-time students must have a University mail box and pay a $7.50 non-refundable mailservice fee per semester. Part-time students may also receive mail service by paying the fee.

4.15 Student Organization Fees
The annual student organization fees for full-time students other than Masters students are listed below. Such fees payable in the fall term are not refundable after September 30 and payable in the winter term after January 31.

Mount Allison Student's Union Membership Fees	$53
Argosy (student newspaper)	9
CHMA (student radio)	13
Library donation (SAC referendum)	7.50

* 1999-00 rates are subject to change.

Other students who wish to join these organizations by paying the fees should contact the organization or organizations concerned.

4.16 Field Work Travel Expenses
Travel expenses incurred during the course of field work (eg. accommodation, travel, meals,etc.) within prescribed courses (eg.Geography, Biology, Fine Arts, etc.) will be the responsibility of the individual student. Where these expenses are paid by the University, the amount will be payable by the student on return from the field trip. There are limited bursary funds available to students who meet the application criteria and can demonstrate financial need. Applications for financial aid with respect to field work expenses should be made to the office of the Academic Deans.

4.17 Residence and Meal Plan Fees
Residence and meal plan fees will be set by the Mount Allison Board of Regents in May. An addendum to this Calendar detailing these fees will be sent with the Mail-In Registration package. Fees will also be posted on the University web site at www.mta.ca. Inquiries should be directed to the office of Student Administrative Services.

The following are the 1999/00 room and mealplan fees for the full academic year. They are subject to change for the 2000/2001 academic year.

Room

Double	$2,965.00
Single	3,475.00
Super-single	3,655.00

Meals

19 meals per week	$2,710.00
14 meals per week	2,660.00
L'Pavillion Bousquet off-meal plan surcharge	200.00

A pro-rated credit for transferring to the 14 meals per week plan will only be made until September 30.
With the exception of students housed in Le Pavillion Bousquet, all students living in residence must purchase one of the above meal plans. Students in Le Pavillion Bousquet who choose not to participate in one of these meal plans are subject to a $200 surcharge.

4.20 Payment of Fees

4.21 Method of Payment
In order to improve service to students by avoiding line ups, the University strongly suggests that students use methods of payment other than payments in person.

Cheques, bank drafts or money orders, made payable to "Mount Allison University", can be mailed to the office of Student Administrative Services or placed in the drop box located outside that office on the first floor of Centennial Hall. Fees may also be paid through bank telephone or on-line services. For information please contact your bank. Students may also make payment at any chartered bank in Canada. In order to be accepted by a financial institution, the payment must be accompanied by the Bank Payment Remittance Form. One of these forms will be included with the Mail-In Registration package sent to each student in May. Copies can be obtained from the office of Student Administrative Services. Due to the costs involved for the University, and ultimately for its students, payments by credit card are not accepted.

4.22 Deposits for Full-Time Students
Payments and Charges
Payments must be received by the University, not post-marked, by the dates specified below. To avoid problems created by postal service delays, please forward payments well in advance of their due dates. Cheques may be post-dated to the due dates. Deposits paid, and any fees charged as provided in this section, will be applied to a student’s account.
Refunds
There are no refunds of admission deposits or of the fees charged as provided in this section. There may be refunds of part or all of the Residence Deposits depending of the date a residence room has been cancelled. For more information, see below in this section. Refunds will be applied to a student’s account. Payments will be made to students from their accounts in accordance with section 4.43.
Room Cancellations
A residence room can be cancelled prior to the beginning of the fall academic term but only in writing addressed to the Office of Student Administrative Services, or by e-mail to sas@mta.ca. Admission and Residence Deposits for New Students
A $100 Admission Confirmation Deposit is due by May 14, or such later date as may be specified in the offer of admission. The date this deposit is received or post-dated, whichever is later, determines the position on the room selection list. Late payment may also result in late registration in September.

A $500 Residence Deposit for students who apply to live in residence is due by June 30. Residence accommodations are guaranteed if all deposits are received on time and all other deadlines are met. Depending on the date a residence room is cancelled, a refund of the Residence Deposit will be made as follows:
$500 refundable before July 1
$200 refundable before July 22
$150 refundable before August 26
no refund after August 25
Registration and Residence Deposits for Returning Students
A $100 Registration Deposit is due by June 30. If this deposit is not received by the due date, an additional processing fee of $50 will be charged. Furthermore, a late payment may delay registration until September and result in a late registration fee. See section 4.30. For students who intend to live in residence there is a $500 Residence Deposit due by June 16. Late payment will result in an additional $100 room holding fee. If both the Deposit and this additional fee are not paid by June 30, the University can no longer hold the student’s room or guarantee any room in residence.
Students who cancel their rooms before June 17 will be charged a $25 room draw fee. Those who neither cancel their rooms nor pay their residence deposits before June 17 will be charged a $100 room holding fee.
Depending on the date a residence room is cancelled, a refund of the Residence Deposit will be made as follows:
$500 before June 17
$400 before July 1
$200 before July 22
$150 before August 26
no refund after August 25

January Admissions
For students wishing to enter residence in January, a $250 Residence Deposit must be paid by December 1. Refunds of this deposit will be made as follows:
$250 before December 1
$100 before December 16
No refund after December 15

4.23 Fall Payments by Full-time Students

The following fall semester payments on account, due September 18, are in addition to the deposits listed above. The amount of the September payment will be included on the addendum to the calendar which will be sent in May and posted on the University website as outlined in section 4.11. In the situations outlined in section 4.27 only, payments may be made that are less then these amounts.
Registration status may be revoked if by the fall payment due date either 1) the correct fall payment has not been received, or 2) late payment arrangements have not been approved. Such a revocation will result in an additional fee. See section 4.33. Therefore, please forward your payments well in advance of their due dates, and if you cannot make your full payment on time please consult with Student Administrative Services as early as possible before the due date.

4.5 Fall Payments by Part-Time Students
All fees for courses taken in the fall are due and payable at the time of registration.

4.26 Winter Payments
Detailed statements of account will be sent to students during the fall semester indicating the account balance which must be paid in January. Students admitted to the University beginning in January will be advised upon admission of the amount owing. All amounts pertaining to the winter semester are payable by January 12. Students are encouraged to leave a post-dated cheque in the drop box, located outside the office of Student Administrative Services on the first floor of Centennial Hall, before leaving campus in December. Alternatively, students may pick up a Bank Payment Remittance Form from the office of Student Administrative Services so they can make their payments from home during the holidays.
Registration status may be revoked if by the winter payment due date either 1) the correct winter payment has not been received, or 2) late payment arrangements have not been approved. Such a revocation will result in an additional fee. See section 4.33. Therefore, please forward your payments well in advance of their due dates, and if you cannot make your full payment on time please consult with Student Administrative Services as early as possible before the due date.
The winter fees for students may change if courses are added or dropped after statements are prepared and before the due date for winter payments. If you have added or dropped courses in this period, please consult with Student Administrative Services before you pay your winter fees.

4.27 Reducing the Amount of Payments
There are three circumstances in which students can reduce the amount of the above payments. The first is when students who have been awarded Mount Allison scholarships and bursaries; half the amount of the award for the year may be used for this purpose each semester. The second is when students will receive government student loans. The third is when students have an external sponsor who will be invoiced by the University; this category does not include external scholarships and bursaries. However, to reduce the amount of the above payments, students must complete a Payment Calculation Form. A copy of this form will be included in the Mail-In Registration package. If after completing this form a payment is due to the University, students must include a completed form with their payments. In all other cases, students must return the completed form with their mail-in registration forms.

When the amount paid has been reduced because students will receive government student loans or have external sponsorships, temporary registration status will be granted. It is the student’s responsibility to ensure that government or sponsorship funding is received by the University by September 30 or January 31, as the case may be. If the University has not received the funds by these dates, students must make temporary financial arrangements through some other source to meet their financial obligations to the University or contact Financial Services department to discuss bridge financing. Interest will be at 1.5% per month.

4.30 Late Fees and Interest Charges

4.31 Late Registration Deposit Processing Fee
A $50 late payment processing fee will be charged if the University does not receive the Registration Deposit from returning students by the due date.

4.32 Late Registration Fee
Registration will take place in July and August exclusively by mail. If the Mail-In Registration forms, and either the Admission Confirmation Deposit or the Registration Deposit, are not received by August 11, the registration will not be processed (except those received from international addresses) and the registration forms will be returned unprocessed. Those wishing to register after August 11 must undertake Late In-Person Registration on September 11. Returning students participating in Late In-Person Registration will be charged a fee of $100.

4.33 Registration Reinstatement Fee
Registration may be revoked in the case of dishonoured payments or failure to meet the defined payment schedule. Students wishing to have their registration status reinstated will be charged a registration reinstatement fee of $100.

4.34 Interest Charge
Interest will be applied to outstanding balances at the rate of 1.5% per month.

4.40 Withdrawals and Student Accounts

4.41 Academic Withdrawals and Credits to Accounts

Absence from classes does not constitute withdrawal.

Full-time students who wish to withdraw from the University, or to become part-time students, must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given.

Other students who wish to withdraw fromone or more courses must submit a completed "Change of Registration" form to the office of Student Administrative Services. The date of withdrawal for the purpose of fee administration will be the date this form is received.

Fee credits will be calculated as the tuition for the semester minus 15% times the number of weeks, including the week of withdrawal, since the beginning of classes. There is no credit after the sixth week of classes.

Students changing from full-time to part-time status for the purpose of fee administration should contact the office of Student Administrative Services regarding their eligibility for a credit.

Credits, if any, in cases of withdrawals from non-credit courses will be assessed on a per course basis depending on the nature and duration of the course.

Any inquiries regarding the calculation/proration of tuition fees on academic withdrawal should be directed to the office of Student Administrative Services.

4.42 Residence and Meal Plan Withdrawals and Credits to accounts
Students wishing to withdraw from residenceand/or the meal plan must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given, or the date students have checked out of residence and meal cards and keys have been returned, whichever is later.

In September, student accounts are charged for the full year residence and meal plan costs, although a significant portion is not due for payment until January. When the withdrawal is effective, the student’s account will be credited a portion of the full year’s residence and/or meal plan charges as follows: Students who decide during the Christmas break not to return to the University in January must so advise the University by December 31 to be treated for fee purposes as a December withdrawal. This may be done even if University offices are closed by e-mail to sas@mta.ca, or by leaving a voice mail message at SAS (phone 506-364-2269) or with the Dean of Students (phone 506-364 2255). Any student who wishes counselling before making this decision should so inform the Dean of Students by December 31, by voice mail if University offices are closed.

Month of withdrawal
September ..... 65% credit of the full year cost
October ......... 54% credit of the full year cost
November ...... 43% credit of the full year cost
December ...... 34% credit of the full year cost
January .......... 21% credit of the full year cost
February ........ 10% credit of the full year cost
March ............ 3% credit of the full year cost
April .............. No credit

Students entering residence and purchasing a meal plan after September who subsequently withdraw should contact the office of Student Administrative Services regarding their eligibility for a credit.

Any inquiries should be directed to the office of Student Administrative Services.

4.43 Payments to Students from their Accounts
Payments will only be made to students or former students from their accounts with the University if, and to the extent that, their accounts have a credit balance. Students may forfeit a scholarship or bursary from Mount Allison if they do not complete the academic year and this may affect whether there is are fund on withdrawal and the amount of any such refund. Furthermore, if any portion of a student’s fees was paid by government student loan, the University is obliged to remit any refund upon withdrawal to the student’s bank for credit towards the government student loan.

4.44 Other
Students required to leave the University or its residences for failing to meet the required payment schedule, or for academic or disciplinary reasons, will be required to complete the withdrawal process and will be eligible for the credits detailed above.

Next: Financial Assistance