The following regulations apply to students in all undergraduate degree or certificate programmes. Students are responsible for knowing and adhering to these regulations as well as to the regulations pertaining to their particular programmes.

6.1 REGISTRATION PROCEDURES

6.1.1 Registration Deadline

All full and part-time students must register each year, according to procedures and time frames supplied by the Office of Student Administrative Services. Failure to do so results in a financial penalty and possible denial of registration in certain courses. In September and in January no students may register after the first two weeks of classes following registration, unless allowed on presentation of a medical certificate or on compassionate grounds approved by an Academic Dean.

6.1.2 Pre-Registration

Some academic departments require pre-registration of returning students for courses in their departments. For further information, please consult Department Heads.

6.1.3 Graduating Under One Calendar

Students with continuous enrolment at the University may elect to graduate under any one calendar in force during their registration subject to the availability of courses. However, students returning after an interval of a year or more during which time there has been a change in the curriculum, will be governed by the calendar in force when they return. Where necessary, an Academic Dean will interpret the student's past record in terms of the new curriculum.

6.1.4 Determining Year Level

Students must have earned 24 credits to register in second year, 54 to register in third year, and 84 to register in fourth year.

6.1.5 Normal Course Loads and Over Loads

Full-time students are expected to register for the equivalent of 30 credits in the September through April academic year, normally 15 credits per term.

Students in first year will not normally be permitted to register for more than 15 credits per term.
Students in years 2 and 3 may register for up to 18 credits per term, provided they have attained a G.P.A. of at least 3.0 in the previous term. Students who do not meet this requirement must have permission from the appropriate Academic Dean in order to register for overload credits.
For students with fourth-year standing, no minimum G.P.A. is required to register for up to 3 credits overload per term. The permission of the appropriate Academic Dean is required for registration above a 3 credits overload per term. Students in any programme may add ensemble credits in Music to a normal course load.
For overloads in excess of 6 credits (3 credits per semester) for the September through April academic year, additional fees will be charged.(see Fees section)

6.1.6 Introductory Courses

First-year students may select any courses introductory to a discipline for which they have the prerequisites. These will normally be numbered at the 1000 or 2000 level.

6.1.7 Repeating Courses

No student may take the same course more than three times or be examined in it more than four times.

6.1.8 Auditing Courses

Students admitted to the university who wish to audit a course must obtain written permission of the instructor before formally registering for the course. The instructor may deny permission to audit the course. The nature and degree of class participation must be clarified in advance and is at the discretion of the course instructor. Students auditing a course will not write final examinations or receive a grade for the course. The notation of 'AU' will be indicated on the transcript upon verification by the instructor that the student has completed the specified nature and degree of class participation. A course may not be changed from credit to audit or from audit to credit status after the last day of the change in registration period. Registration and withdrawal deadlines apply to audited courses. Fees are payable as indicated in the Financial Information section of the calendar.

6.2 CHANGES IN REGISTRATION/PROGRAMMES

6.2.1 Deadline for Registration Changes

Registration changes are allowed for 3 credit courses during the first week of classes of either term or for 6 credit courses during the first two weeks of first term. Application must be made to the Office of Student Administrative Services.

6.2.2 Withdrawal Without Penalty

All students registered during the regular academic session may withdraw without academic penalty from a three credit course before the end of the eighth week of classes and from a 6 credit course before the end of the second week of classes in the second term. The withdrawal deadline for a full year 3 credit course is the same as for a 6 credit course. To withdraw from a course a student must submit written notification to the Office of Student Administrative Services. "W" will be recorded on the transcript.

In all courses, work worth at least 20% of the final grade will normally be evaluated and returned to students before the withdrawal date for the course. Exemptions from the policy must be authorized by the appropriate Academic Dean.

6.2.3 Withdrawal from Spring/Summer Session Courses

Students registered during spring or summer sessions may withdraw without academic penalty from a 3 credit course before the end of the third week of classes and from a 6 credit course before the end of the fourth week of classes. Students wishing to withdraw from these courses must notify the Office of Student Administrative Services in writing. "W" will be recorded on the transcript.

6.2.4 Withdrawal from Distance Education Courses

Full-time students registered in a course offered through correspondence as part of their course load during the September through April academic year must follow the registration and withdrawal deadlines indicated in 6.2.1 and 6.2.2.

All other students registered in a 6 or 3 credit course through correspondence may withdraw without academic penalty provided that:

such withdrawal occurs before not more than half the normal time limit for the course has elapsed and
no more than half the course work has been completed. Students wishing to withdraw from a six or three credit course through correspondence must notify the Office of Student Administrative Services in writing. "W" will be recorded on the transcript.

6.2.5 Withdrawal After the Deadline

A student who wishes to withdraw after the deadline because of illness or other sufficient reason may apply to the appropriate Academic Dean for a "W" designation.

Any student who does not withdraw from a course in accordance with these regulations must remain registered in the course for the remainder of the year and will receive a grade.

6.2.6 Changing Programmes

A student wishing to transfer from one programme to another must apply to the Office of Student Administrative Services for a transfer, not later than APRIL 15. For students applying for transfer to Commerce, the deadline is APRIL 15 of their second year of study. For students applying for transfer to Music, the deadline is MARCH 1. Request for Change of Degree Programme forms are available on the web at http://www.mta/administration/sas/form.htm.

6.3 CONTINUING AND DISTANCE EDUCATION

6.3.1 Continuing and Distance Education Courses as Part of a Normal Course Load

Full-time students registered at the Sackville campus are permitted to take up to 6 credits as part of a 30 credit course load through the Department of Continuing and Distance Education only if they have an unavoidable timetable conflict or other reason acceptable to an Academic Dean. The Academic Dean's written approval is required. Students will not be charged any additional fee for these credits. These courses MUST be completed by the end of the academic year (April), and under no circumstances can they be extended into the Spring session.

6.3.2 Continuing and Distance Education Courses as Overload

Full-time students registered at the Sackville Campus, who register for additional credits (i.e. more than 30 ) which have been approved in writing by an Academic Dean to be taken through the Department of Continuing and Distance Education, will be charged additional fees. (see Fees section).

6.3.3 Distance Education Course Deadlines and Extensions

Students who register for summer session correspondence courses must complete them by September. Extensions to this deadline can be granted only by the Director of Continuing and Distance Education or by an Academic Dean.

6.4 ADVANCED PLACEMENT

Students who have received credit in a subject and who propose to register for a further course in that subject must at registration determine placement in consultation with the department concerned. Placement may be granted without credit. In cases of doubt applicants may be required to write one or more examinations upon entering the University.

6.5 TRANSFER CREDITS

6.5.1 Students Transferring from another Institution

Students transferring from recognized institutions may be considered for admission with advanced standing. Such students may receive credits for courses previously completed as determined by the Registrar. Credit will only be granted if the course(s) count on a programme at the original institution and can be applied to programmes offered by Mount Allison. Transfer credits are excluded from the Grade Point Average and no grade is recorded on the transcript. A maximum of 60 transfer credits may be credited toward a degree from Mount Allison. (See also Regulation 6.6.2 regarding transfer credit limitations). Students transferring credits from another institution must provide the following:

an official transcript pertaining to the credits, submitted directly to the Office of Student Administrative Services by the institution concerned.
detailed course descriptions from the transferring institution's calendar. (Notarized English translations should be included if applicable)

6.5.2 Taking Courses at another Institution

Students planning to take courses at another university for Mount Allison credit must first obtain the Registrar's approval, by completing an application for a Letter of Permission, available on the web at http://www.mta.ca/administration/sas/form.htm If approval is granted, a Letter of Permission will be issued on payment of the requisite fee.

6.6 DEGREE REQUIREMENTS

6.6.1 Credits Required for a Degree

All undergraduate degrees require completion of 120 credits.

6.6.2 Additional Requirements

Students must complete at Mount Allison at least half the credits required for a degree. Third and fourth year courses will normally be completed at Mount Allison.

6.7 DEGREE WITH DISTINCTION REQUIREMENTS

The degrees of Bachelor of Arts, Bachelor of Science, Bachelor of Commerce, Bachelor of Fine Arts and Bachelor of Music will be awarded with Distinction at the discretion of the Senate. To be considered for Distinction, a student should have maintained a Cumulative Grade Point Average (CGPA) of approximately 3.7 in all work undertaken at the University.

6.8 HONOURS DEGREE REQUIREMENTS

6.8.1 Total Credits

All degrees with Honours consist of at least 120 credits completed beyond the secondary school level. All candidates for these degrees must meet the average requirements outlined below.

6.8.2 Honours GPA and Overall GPA Requirements

A degree with First Class Honours requires attainment of a 3.7 Cumulative Grade Point Average in the prescribed Honours work; a degree with Honours requires attainment of a 3.0 Cumulative Grade Point Average in the prescribed Honours work. Unless a specific statement indicating otherwise appears after the Honours programme description, all courses specified in the programme are included in the calculation of the Honours average. When a thesis is part of the programme, a minimum grade of "B" is required in all cases. In addition, a cumulative Grade Point Average of approximately 3.0 must be earned by all Honours candidates on all work undertaken beyond the first year at Mount Allison. For those in full-time attendance at Mount Allison for three years or fewer, this average will be calculated on all Mount Allison courses taken.

6.8.3 Submitting a Thesis

Bound copies of an Honours student's thesis must be submitted to the supervisor no later than the first day of the final examination period.

6.8.4 Falling Short of the Honours Requirements

Students failing to achieve the minimum standard for Honours as defined in 6.8.2, but who otherwise have satisfactorily completed all of the courses in the prescribed curriculum, will be awarded a degree in the Major area of study.

6.9 SECOND UNDERGRADUATE DEGREE REQUIREMENTS

Students who hold one undergraduate degree from Mount Allison may apply for re-admission to be a candidate for a second different undergraduate degree under the following regulations:

the student should have demonstrated strong academic ability and must be approved by an Academic Dean.
the student must fulfill all the requirements for the second degree
the student must complete at least 36 additional credits, beyond those required for the first degree. Students who wish to complete the requirements for two different Bachelor's degrees at the same time must apply to the appropriate Academic Dean for approval.

6.10 HONOURS CERTIFICATE

Recipients of a first degree from Mount Allison earned with a Cumulative Grade Point Average of approximately 3.0 in both the last three years of the degree programme and in the intended Honours discipline may apply to an Academic Dean to return as a candidate for an Honours Certificate. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

6.11 GRADING SYSTEM

6.11.1 Grading Policies for Courses

In the first week of classes at the beginning of each academic term instructors shall provide each student in their courses with written information indicating the policy concerning assignments, tests, final examination, practical and laboratory work, class participation, attendance and supplemental examinations. The same information shall also be provided to the Department Head and the appropriate academic Dean.

6.11.2 Deadline for Course Work

Course work must be completed prior to the deadline for submission of the final grades.

6.11.3 Letter Grades and their Meanings

Letter grades are assigned. These grades, with descriptors and Grade Point Average equivalents as applicable, are as follows:

Letter Grade Descriptor GPA Equivalent

A+ Outstanding 4.3

A Excellent 4.0

A- Very Good 3.7

B+ 3.3

B Good 3

B- 2.7

C+ 2.3

C Satisfactory 2.0

C- 1.7

D+ 1.3

D Marginal Pass 1.0

D- 0.7

F Failure 0.0

6.11.4 Grades Excluded from GPA

Results from Supplemental and/or Special Examinations are reported on a Pass/Fail basis and are excluded from Grade Point Average calculations. Transfer credits are excluded from the Grade Point Average.

6.11.5 Calculation of GPA and CGPA

A Semester Grade Point Average is calculated at the end of each term by dividing the total number of grade points obtained during the term (credit hours x grade points) by the number of credit hours attempted per term. A Cumulative Grade Point Average is calculated at the end of each year by dividing the total number of grade points obtained on all courses (credit hours x grade points) by the total number of credit hours attempted.

6.11.6 Repeated Courses and CGPA

In the event that a course is repeated, only the higher grade will be used in the Cumulative Grade Point Average calculation and in calculating the total number of credit hours used for the Cumulative Grade Point Average calculation. In the event that a course is repeated by transfer credit, the transfer credit is excluded from Cumulative Grade Point Average calculations, but the failed attempt(s) that the transfer credit replaces will also be excluded from the Cumulative Grade Point Average calculations. All results from attempts at a course will remain on the transcript.

6.11.7 Reporting of Grades

Results are reported to students following each examination period, but grades are not released until all accounts with the University have been paid. "Posting" of student grades is prohibited.

6.11.8 Re-evaluation of a Grade

After final grades are released by the Office of Student Administrative Services, a student may apply in writing to that office for re-evaluation of a grade. The student may ask for a re-read of the final examination and/or any written material not returned to the class before the last day of the final examination period of the term in which the course is concluded. This request must specifically state what material is to be re- evaluated. The calculation of the final grade will be reviewed and the material in question will be re-read by the faculty member concerned as well as by another faculty member designated by the Department Head. If there is serious disagreement between the two readers, the Department Head, or Academic Dean where appropriate, will then review the material under re-evaluation. If the final mark is based on performance not evaluated by written material, the re-read by both participants will be confined to a review of the mark sheets compiled by the original instructor. Students should remind themselves of the value of these items in relation to the overall course mark before determining whether it is worthwhile to apply for a re-read.

6.11.9 Application for Re-Read

A student may request a re-read within 40 days of the release of final grades by the Office of Student Administrative Services. The results of the re-read will normally be conveyed to the student within 30 days of receipt of the application. Students should remember that a grade can be revised upwards or downwards. A fee must be submitted with the application (see Fees, section 4). If the grade is revised upwards, the fee will be refunded. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

6.11.10 Evaluating Written Work

Evaluation of students' written work includes evaluation of the quality of the written English as well as of the subject material.

6.11.11 Aegrotat Standing

Aegrotat Standing (pass standing granted for medical reasons, although all course requirements have not been completed) may be granted in certain exceptional cases by Senate.

6.12 STANDARDS OF PERFORMANCE

6.12.1 Assessment of Academic Standing

All references regarding standards of performance requirements are related to work attempted during the September through April academic year. When students have attempted at least 18 credits, they will be assessed at the end of that academic year.

6.12.2 Good Standing

Students remain in Good Standing if they pass 18 credits and attain a minimum grade point average (GPA) of 1.5.

Note: Students must be in Good Standing and have permission of the university for study abroad programmes in which the University participates.

Note: Students must be in Good Standing if they wish to apply for a Letter of Permission to take courses at another institution or to register for courses offered by Mount Allison in the Spring and Summer Sessions through Continuing and Distance Education. Exceptions must be approved by the Academic Dean.

6.12.3 Unsatisfactory Standing

Students whose academic performance is such that they fail to achieve Good Standing will be placed on Academic Probation, Academic Suspension or Academic Dismissal. Students in these categories are in Unsatisfactory Academic Standing and the designated category will be recorded on their transcripts. Students on Academic Suspension or Academic Dismissal will be notified in a letter from the Chair of the Admissions and Re-admissions Committee of their academic standing and the procedures and deadlines for appeal. Those students seeking re- admission to the University must apply in a letter addressed to the Chair of the Admissions and Re-admissions Committee to be received by the Office of Student Administrative Services by the deadline specified. (see 6.12.7 Procedures for Appeals and Re-Admissions)

Letters of appeal for re-admission received after the deadline will not be considered by the Admissions and Re-admissions Committee.

Note: A Letter of appeal will only be forwarded to the Admissions and Re-admissions Committee for consideration if there are no outstanding fees payable on the student's account. (see 4.4.5 in the Fees section)

6.12.4 Academic Probation

Students who have been in Good Standing will be placed on Academic Probation if they:

pass fewer than 18 credits but obtain a grade point average (GPA) of at least 1.0, or
pass 18 or more credits but with a grade point average (GPA) of less than 1.5.

With the exception of those in their senior year, students who are on Academic Probation are not permitted to register for more than the normal course load. To return to Good Standing, students on Academic Probation must pass 18 credits in their probationary period, and attain a minimum grade point average (GPA) of 1.5. Students on Academic Probation must obtain written permission from the Academic Dean to be eligible to apply to take courses on Letter of Permission during the probationary period or to register for courses offered by Mount Allison through Continuing and Distance Education during the Spring and Summer Sessions.

6.12.5 Academic Suspension

Students will be placed on Academic Suspension if in any academic year they pass fewer than 18 credits and obtain a grade point average (GPA) of less than 1.0. Students who are on Academic Probation will be placed on Academic Suspension if they obtain a grade point average (GPA) of less than 1.5 or pass fewer than 18 credits. Students on Academic Suspension may not register for any Mount Allison courses nor receive credit at Mount Allison for courses taken elsewhere during the suspension period. Students may apply for readmission at the end of the period of Academic Suspension. If accepted, students will re-enter on Academic Probation. The period of Academic Suspension is one full year; however, the terms of Academic Suspension are effective until such time as the student applies for and is granted re-admission to the university. To seek re-admission for the study session commencing in September, students must complete a Former Student Application form and the Supplementary Questionnaire. These must be received by the Office of Student Administrative Services no later than June 15 of that year. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

6.12.6 Academic Dismissal

Students who incur a second academic suspension are dismissed for three years. During dismissal, they may not register for any courses offered by Mount Allison, nor receive credit at Mount Allison for courses taken elsewhere during the dismissal period. Students may apply for readmission at the end of the period of Academic Dismissal. The terms of Academic Dismissal are effective until such time as the student applies for and is granted re-admission to the university. To seek re-admission for the study session commencing in September, students should complete a Former Student Application form and the Supplementary Questionnaire. These should be received by the Office of Student Administrative Services no later than June 15 of that year. Students returning after dismissal will be readmitted on Academic Probation. If they fail to achieve Good Standing, they will be refused further registration at Mount Allison.

6.12.7 Procedures for Appeals and Re-admissions

Students who have been notified that their academic performance is such that they have been placed on Academic Probation, Academic Suspension or Academic Dismissal may appeal their academic standing. A Letter of appeal with all supporting evidence must be submitted to the Office of Student Administrative Services by the deadline specified in the notification. Letters of appeal, which will be reviewed by the Admissions and Re-admissions Committee, should clearly and completely outline the factors that accounted for poor academic performance and explain why the applicant feels ready to commence studies again. The appeal will be directed to the Admissions and Re- admissions Committee; should it be rejected by that Committee, the student will be informed of the grounds and deadline by which s/he may appeal the Committee's decision to the Re-admissions Appeals Committee, whose decision is final.

6.12.8 Disciplinary Suspension or Dismissal

Disciplinary suspension or dismissal may be imposed by the University Judicial Committee or Academic Judicial Committee for infractions of the student discipline code as outlined in the document "Policies and Procedures for Student Governance". To seek re-admission following disciplinary suspension or dismissal, for the study session commencing in September, students should complete a Former Student Application form and the Supplementary Questionnaire. These should be received by the Office of Student Administrative Services no later than June 15 of that year: the Admissions and Re-admissions Committee will review the academic record only. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

6.12.9 Deans' List

To be placed on the Deans' List, a student must carry thirty credits during the regular academic year (September through April) and achieve a minimum G.P.A. of 3.5 on that work. The Deans' List carries no financial award.

6.13 ACADEMIC OFFENCES

6.13.1 Academic Dishonesty

All students at Mount Allison are expected to conduct themselves in an ethical manner in their academic work. It is the policy of the University that academic dishonesty will not be tolerated. The following offences constitute major instances of academic dishonesty, and are subject to discipline:

plagiarism or the deliberate misrepresentation of another's work, whether ideas, or words, or creative works, published or unpublished, as one's own;
submission of any work for credit for which credit has previously been obtained or is being sought in another course, without the prior express written consent of the appropriate instructor;
falsification of results in laboratory experiments, field trip exercises or other assignments;
use of unauthorized aid or assistance including copying in tests and examinations;
impersonation of another student in a test, examination or assignment or knowingly permitting another to impersonate oneself;
alteration or falsification of transcripts or other academic records or submission of false credentials;
unauthorized access, use, or alteration of computer data sets; unauthorized use of another's computer account; use of computer accounts for unauthorized purposes;
willful or negligent damage to the academic work of another member of the university;
interference with the academic processes of the university;
any other form of misrepresentation, cheating, fraudulent academic behaviour or other improper academic conduct of comparable severity;
knowingly helping another to engage in academically dishonest behaviour (including, but not limited to providing questions and/or answers to a test or examination, providing an essay, lab report, etc. which is subsequently plagiarized or submitted by another student as his/her own work.)

6.13.2 Allegations of Academic Dishonesty

All allegations of academic dishonesty will be reported to the Chair of the Academic Judicial Committee.
Academic dishonesty may be alleged by a course instructor, with respect to a course or courses taught by him/her. If the student admits the allegation, a sanction or sanctions will be imposed by the instructor, who will inform the Department Head, the Dean and the Chair of the Academic Judicial committee of both the charge and the sanction(s). If the student disputes the allegation, s/he OR the instructor may request that the Academic Judicial Committee hear the case. If the student admits the charge, but disputes the severity of the academic penalty, s/he may appeal to the Department Head and /or Academic Dean.
Academic dishonesty may be alleged by a member (or members) of the university community other than a course instructor (e.g. invigilator(s) in examinations, other students, Computing Services staff, etc.). If the allegation involves a course, it will be referred to the course instructor, who will follow procedures as in 6.13.2 (a) and (b). If the allegation does not involve a specific course or courses, it will be referred to the appropriate Academic Dean(s), who will report it to the Chair of the Academic Judicial Committee and act as plaintiff(s). The Academic Judicial Committee will hear cases reported by the Academic Dean(s) and will determine sanctions if the charge is upheld.
All decisions of the Academic Judicial Committee may be appealed to the Academic Appeals Committee.
If the record shows that the student has previously been subject to academic discipline, the case will be referred by the Chair to the Academic Judicial Committee, which may impose additional sanctions.

6.13.3 Academic Sanctions

Academic sanctions imposed for course-related offenses may include, but are not limited to, the following: failure on the work about which the allegation has been made; failure on the course. Additional disciplinary sanctions which may be imposed by the Academic Judicial Committee include probation, suspension, dismissal or expulsion.

6.14 EXAMINATION REGULATIONS

Note: For information regarding examination re-read regulations see Regulation 6.11.8.

6.14.1 Scheduled Tests and Final Examinations

No in-class or take-home tests worth more than 10% of the final grade, and no final tests or examinations may be scheduled during the last five days of classes of either term, or between the last day of classes for the term and the first day of the examination schedule. All final tests and examinations (except laboratory examinations) will be scheduled in the final examination period. Requests for exemption from this regulation must be directed to the Vice-President (Academic) for authorization.

6.14.2 Viewing Examination Papers

Academic departments must retain all final examination papers on file for six months following the date of the examination. Students may review their own examination papers; however papers may not be removed from the department. For purposes of this regulation a final examination shall be defined as one written in the regular examination period.

6.14.3 Deferred Final Examinations

The Registrar, after consultation with the instructor, may permit a student to write a deferred final examination as a result of illness or for compassionate reasons. In all cases of illness a doctor's certificate explicitly covering inability to write the examination on the day of writing must be submitted to the Registrar before the end of the examination period. Deferred examinations will be written at a time determined by the Registrar after consultation with the student and the instructor and will be given a letter grade. A deferred examination in a first term 3 credit course will normally be written during the first week of second term. A deferred examination in second term or full year courses must normally be written by the end of the next supplemental examination period. If the examination is not written by that time, the instructor will be asked to submit a final non pro-rated grade based on course work completed prior to the final examination.

6.14.4 Extended Deadlines for Completion of Course Work

If illness or compassionate reasons prevent a student from submitting all course work by the prescribed deadlines, the Registrar and the instructor may agree to extend the deadlines for completion of the work for up to four weeks beyond the original deadlines. In all cases of illness, a doctor's certificate explicitly covering the inability to complete the work must be submitted to the Registrar before the end of the examination period.

6.14.5 Supplemental Examinations

A supplemental examination or paper is intended to provide the instructor with additional information to determine whether or not the student may receive a passing grade for the course. Students who fail to pass a course may undertake supplementary work, provided:

such supplementary work is compatible with departmental policy with respect to the teaching, examining and marking methods adopted for the course;
such supplementary work could enable the student to pass the course;
the student has passed at least eighteen credits, in the regular session;
the instructor recommends that a supplemental be allowed.

Supplemental examinations must be written in the supplemental examination period immediately preceding the commencement of classes in the fall term following the unsuccessful examination. Upon completion of such supplementary work the student will receive a grade of "Pass" or "Fail" for the course.

6.14.6 Special Examinations

Examinations which are exceptions to, or are not covered by, Sections 6.14.3 or 6.14.5 are special examinations. Application must be made in writing to the Registrar. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

A fee is charged for each special examination. The fee will be refunded if the application is not approved. Special examinations can be written at any time by agreement of the student, the instructor, and the Registrar. Normally special examinations are only permitted in the last year of the student's programme. Special examinations will receive a grade of "Pass" or "Fail" unless the Registrar, in consultation with the instructor, determines that a letter grade would be more appropriate.

6.15 WITHDRAWAL FROM UNIVERSITY

A student may withdraw from the University without academic penalty by submitting written notification to the Dean of Students prior to the deadline for withdrawals from 3 and 6 credit courses as outlined in the Calendar of Events. A student who withdraws from the University after this time, will remain registered and will receive grades, and Regulation 6.12 (Standards of Performance) will apply unless the student is granted permission by an Academic Dean to withdraw without academic penalty because of illness or for other sufficient reasons.

6.16 TRANSCRIPTS

6.16.1 Privacy of Transcripts

A student's transcript of record is privileged information to be provided to those outside the University with care and at the discretion of responsible officers of the University. Students may request that transcripts be revealed to no one outside the university without written permission.

6.16.2 Number and Letter Grades

Numerical percentages are provided on all transcripts up to the end of the 1993/94 academic year. Beginning with the 1994/95 academic year, letter grades and grade point average assessments are provided.

6.16.3 Transcript Requests

Students can have their transcripts sent outside the University on payment of a fee. All transcript orders must be placed in writing by the transcript holder. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

Telephone orders for transcripts cannot be accepted. Partial transcripts are not issued. Those requesting transcripts should be aware that at certain peak periods it may take approximately two weeks to process a transcript order.

6.17 REPLACEMENT/DUPLICATE DIPLOMAS

If a duplicate or replacement diploma is required the following procedure must be complied with:

If a duplicate is requested, evidence by affidavit or statutory declaration shall be furnished that the diploma has been destroyed or is no longer in existence. If a replacement diploma is requested in a different name from that on the original diploma, the original diploma shall be returned.
If the present signing officers are the same as for the original diploma, a new diploma marked DUPLICATE or REPLACEMENT DIPLOMA may be issued.
If the signing officers have changed, the duplicate or replacement diploma may be issued, with the original signing officers' names printed in and a note added below to state the diploma is a duplicate or replacement. This note is to be signed by the President.
A fee is charged.

6.18 GRADUATION/CONVOCATION

6.18.1 Application for Graduation

All prospective graduates must complete an Application for Graduation by September 30 of the academic year in which they intend to graduate. Application forms are available on the web at: http://www.mta.ca/administration/sas/form.htm

6.18.2 Completed Degree Requirements

All prospective degree and/or certificate candidates are responsible for completing degree requirements according to the regulations pertaining to their programme. A list of prospective degree and/or certificate candidates for each May Convocation is posted by the Registrar approximately five months prior to Convocation. All prospective degree and/or certificate candidates are responsible for checking the accuracy of this list and reporting any errors or omissions to the Registrar. All work towards the degree and/or certificate must be completed and the results officially reported to the Registrar before the Senate meeting immediately preceding May Convocation. Students who complete degree and/or certificate requirements after May Convocation and who apply and are approved for graduation at the October Senate meeting, will receive their diploma and have their degree conferred at the following May Convocation.

6.18.3 Academic Costumes

Successful degree and/or certificate candidates who come to Convocation must wear proper academic costumes. Those who do not attend the ceremony will receive their diplomas in absentia. The diplomas will be mailed out after Convocation.

6.18.4 Authorized Hoods

The following hoods are authorized for holders of Mount Allison degrees:

Bachelor of Arts: a hood of black stuff edged with garnet and silk and with front of loop bordered with gold silk.
Bachelor of Science: a hood of black stuff edged on the inside with old gold silk.
Bachelor of Music: a hood of black stuff edged on the inside with royal blue silk.
Bachelor of Fine Arts: a hood of black stuff edged on the inside with green silk, and orange ornamentation.
Bachelor of Commerce: a hood of black stuff edged on the inside with light grey silk.
Bachelor of Teaching: a hood of black stuff edged on the inside with mauve silk.
Bachelor of Education: a hood of black stuff edged on the inside with light blue silk.
Bachelor of Music Education: a hood of black stuff edged on the inside with turquoise silk.
Master of Arts: a hood of black silk or stuff with a full lining of garnet silk
Master of Science: a hood of black silk or stuff with a full lining of old gold silk.
Master of Social Work: a hood of black silk or stuff with a full lining of fuchsia silk.
Master of Education: a hood of black silk or stuff with a full lining of light blue silk.
Doctor of Divinity, a hood of scarlet cloth lined with purple silk.
Doctor of Laws, a hood of scarlet cloth lined with blue silk.
Doctor of Civil Law, a hood of scarlet cloth lined with old gold silk.
Doctor of Literature, a hood of scarlet cloth lined with white silk.
Doctor of Music, a hood of scarlet cloth lined with blue silk lining and half-inch facings.
Doctor of Science, a hood of scarlet cloth lined with primrose yellow silk.
Doctor of Fine Arts, a hood of scarlet cloth lined with green silk.

6.18.5 Honorary Degrees

The Senate of the University has authorized the awarding of the following degrees Honoris Causa:

Doctor of Divinity (D.D.)
Doctor of Laws (LL.D.)
Doctor of Civil Law (D.C.L.)
Doctor of Literature (D.Litt.)
Doctor of Music (D.Mus.)
Doctor of Science (D.Sc.)
Doctor of Fine Arts (D.F.A.)

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May 2002

Academic Calendar 2002-2003

TABLE OF CONTENTS

6. ACADEMIC REGULATIONS