The following sections deal with fees, refunds and related matters. We want to ensure that the process of registering students in courses and residences goes as smoothly as possible. To ensure that this is the case, students should read the sections that apply to their situations. Please contact us through the Office of Student Administrative Services if you have any questions.

Please note that Mount Allison University cannot accept responsibility for any loss, damage, or interruption of classes, accommodation or meal service as a result of circumstances beyond the reasonable control of the University.

4.1 FEES AND EXPENSES

4.1.1 Full-time/Part-time Enrolment

For fee administration purposes students enrolled in nine or more credits in a semester, including credits for Continuing Education courses, are full-time for that semester provided they are registered in at least two on-campus courses. All other students are part-time for fee administration purposes for that semester.

4.1.2 Tuition Fees

Tuition fees are set in May by the Mount Allison Board of Regents. Fees will also be posted on the University web site at www.mta.ca /administration/sas/ Inquiries should be directed to the Office of Student Administrative Services.

The following are the 2001/02 tuition fees. They are subject to change for the 2002/2003 academic year.

Full-Time Students

Undergraduate Tuition - Canadian $4,610.00

Undergraduate Tuition - Non- Canadian $9,220.00

Graduate students - first year $500.00

Graduate students - subsequent year $250.00

Students who are full-time for a semester will pay half of these fees for that semester.

Part-Time Students

per six credit course - Canadian $922.00

per three credit course - Canadian $461.00

per six credit course - Non-Canadian $1844.00

per three credit course - Non-Canadian $922.00

4.1.3 Overload Fees for Full-Time Students

Full-time students who have permission to take course overloads (see Academic Regulations) may take up to 18 credits per semester without being charged additional tuition. However, students taking more than 15 credits in a semester will be charged additional tuition fees if any of their credits are for Continuing and Distance Education courses. All full-time students will be charged additional tuition fees for credits over 18 in a semester and for any auditing fees for credits over 18 in a semester.

4.1.4 Auditing Fees and Tuition for Senior Citizens

Courses may be audited for half the normal tuition. Special tuition discounts are available for senior citizens. Further information is available from the Office of Student Administrative Services.

4.1.5 Mail Service Fee

All full-time students must have a University mail box and pay a $7.50 non-refundable mail service fee per semester. Part-time students may also receive mail service by paying the fee.

4.1.6 Student Organization Fees

The per semester student organization fees for full-time students, other than Masters students and Exchange Students are listed below. Such fees payable in the fall term are not refundable after September 30. In the winter term they are not refundable after January 31.

Mount Allison Students' Union Membership Fees * $53.00

Argosy (student newspaper) * $10.50

CHMA (student radio) * $13.63

Library Contribution (SAC referendum) $7.50

* The above rates are subject to change for the 2002-03 Academic year.

4.1.7 Other Fees

The following fees are payable at the time of request:

Application for full-time admission $40.00

Application for part-time admission $20.00

Replacement mail key (HST included) $10.00

Replacement residence key (HST included) $10.00

Supplemental examination $50.00

Special examination $50.00

Examination re-read $25.00

Diploma replacement (HST included) $50.00

Permission slip $25.00

Transcript - 1st copy $5.00

Transcript - additional copies ordered at same time $3.00

ID card replacement (HST included) $23.00

Returned cheque handling charge $35.00

Correspondence course extensions $30.00

4.1.8 Field Work Travel Expenses

Travel expenses incurred during the course of field work (eg. accommodation, travel, meals, etc.) within prescribed courses (eg. Geography, Biology, Fine Arts, etc.) will be the responsibility of the individual student. These costs must be paid to the Office of Student Administrative Services prior to the trip as per the payment schedule provided by the faculty member.

4.1.9 Residence and Meal Plan Fees

Residence and meal plan fees are set in May by the Mount Allison Board of Regents. Fees will also be posted on the University web site at www.mta.ca/administration/sas. Inquiries should be directed to the Office of Student Administrative Services. The following are the 2001/02 room and meal plan fees for the full academic year. They are subject to change for the 2002/03 academic year.

Room

Double $3,140.00

Single $3,690.00

Super-single $3,890.00

Meals

19 meals per week $2,910.00

14 meals per week $2,860.00

All students with a meal plan will be charged for the 19 meals per week plan. A credit of $50 for transferring to the 14 meals per week plan will only be made until September 30. For more information please check with Sodhexo Food Services.

With the exception of students housed in Le Pavillon Bousquet, all students living in residence must purchase one of the above meal plans.

4.2 DEPOSITS FOR FULL-TIME STUDENTS

4.2.1 Registration Deposits for New Students

A non-refundable $100 Registration Deposit is due by May 14, or such later date as may be specified in the offer of admission. The date this deposit is received or post-dated, whichever is later, determines the position on the room selection list. Late payment may delay registration until September. See section 4.4.2 The Registration Deposit will be applied against second term tuition fees and will be forfeited if a student is registered in January but fails to attend classes or notify the university in writing of withdrawal from the University.

4.2.2 Residence Deposits for New Students

A $500 Residence Deposit for students who apply to live in residence is due by June 28. Residence accommodations are guaranteed if all deposits are received on time and all other deadlines are met. The Residence Deposit will be applied against second term residence fees.

4.2.3 Refunds of Residence Deposits

A residence room can be cancelled prior to the beginning of the fall academic semester but only in writing addressed to the Office of Student Administrative Services, or by e-mail to sas@mta.ca or by fax (506) 364-2272. If you cancel your residence room, a refund of the Residence Deposit will be made as follows:

$500 by June 28
$200 by July 19
$150 by August 23
no refund after August 23.

4.2.4 Registration Deposits for Returning Students

A non-refundable $100 Registration Deposit is due by June 28. A late payment will result in a late processing fee being charged (see section 4.4.1) and may delay registration until September, which may result in a late registration fee (see section 4.4.2.) The Registration Deposit will be applied against second term tuition fees and will be forfeited if a student is registered in January but fails to attend classes or notify the university in writing of withdrawal from the University.

4.2.5 Residence Deposits for Returning Students

A $500 Residence Deposit for students who intend to live in residence is due by June 14. (The Residence Deposit will be applied against second term residence fees.) Late payment will result in an additional $100 room holding fee. If both the Deposit and this additional fee are not paid by June 28, the University can no longer hold the student's room or guarantee any room in residence. Students who cancel their rooms before June 15 will be charged a $25 room draw fee. Those who neither cancel their rooms nor pay their residence deposit by June 14 will be charged a $100 room holding fee.

Depending on the date a residence room is cancelled, a refund of the Residence Deposit will be made as follows:

$475 by June 14
$400 by June 28
$200 by July 19
$150 by August 23
no refund after August 23

Students who wish to cancel their rooms for the fall but intend to have a room for the winter should contact the Office of Student Administrative Services.

4.2.6 Exchange Deposits

For students who have been accepted to one of the exchange programmes offered by Mount Allison a non-refundable $125.00 Exchange Deposit is due by April 15. This deposit is in addition to the Registration Deposit required in 4.2.4

4.2.7 Registration Deposits for January Admissions (New and Former Students)

A non-refundable $100.00 Registration Deposit is due December 1, or such later date as may be specified in the offer of admission

4.2.8 Residence Deposits for January Admissions (New and Former Students)

For students wishing to enter residence in January, a $250 Residence Deposit must be paid by December 1. Refunds of this deposit will be made as follows:

$250 by November 29
$100 by December 13
No refund after December 13

4.3 PAYMENT OF FEES

4.3.1 Payments and Charges

Payments must be received by the University, not post-marked, by the dates specified in section 4.2 and below. To avoid problems created by postal service delays, please forward payments well in advance of their due dates. Cheques may be post- dated to the due dates.

4.3.2 Fall and Winter Payments by Part-Time Students

All fees for courses taken in the fall or winter semester are due and payable at the time of registration.

4.3.3 Fall Payments by Full-time Students

The fall semester payments due September 18, are in addition to the deposits listed.

The amount of the September payment will be included on the Payment Calculation Form which will be sent to all students with the Mail-In Registration package. In the situations outlined in section 4.3.7 only, payments may be made that are less than these amounts. Registered students may view their accounts through WebSIS at https://websis.mta.ca.

University services may be revoked if by the fall payment due date either 1) the correct fall payment has not been received, or 2) late payment arrangements have not been approved. See section 4.4.3. Therefore, please forward your payments well in advance of their due dates, and if you cannot make your full payment on time please consult as early as possible before the due date with a) the Financial Aid Officer in the Office of Student Administrative Services, if payment is delayed by the Canada Student Loans Programme or b) the General Accountant in Financial Services if payment is delayed for other reasons.

4.3.4 Winter Payments by Full-time Students

All amounts pertaining to the winter semester are payable by January 15. Students are encouraged to leave post-dated cheques in the drop box, located outside the Office of Student Administrative Services on the first floor of Centennial Hall, before leaving campus in December. Alternatively, students may pick up a Bank Payment Remittance Form from the Office of Student Administrative Services so they can make their payments at any Chartered Bank in Canada. Detailed statements of account based on winter registration information will be sent to students during the fall semester indicating the account balance which must be paid in January. Students admitted to the University beginning in January will be advised upon registration of the amount owing. The winter fees for students may change if courses are added or dropped after statements are prepared in the fall and before the due date for winter payments. Registered students may access their accounts through WebSIS at https://websis.mta.ca.

University services may be revoked if by the winter payment due date either 1) the correct winter payment has not been received, or 2) late payment arrangements have not been approved. See section 4.4.3. Therefore, please forward your payments well in advance of their due dates, and if you cannot make your full payment on time please consult as early as possible before the due date with a) the Financial Aid Officer in the Office of Student Administrative Services, if payment is delayed by the Canada Student Loans Programme or b) the General Accountant in Financial Services if payment is delayed for other reasons.

4.3.5 Fall and Winter Payments for Students Participating in Exchange Programmes

Fall Payments - Strasbourg Programme

For students participating in the Strasbourg exchange programme the fall payment is due and payable September 2. The amount of the fall payment will be the tuition for the fall semester plus the residence fee for the full year.

Fall Payments - Zhejiang

For Mount Allison students participating in the Zhejiang exchange programme the fall payment is due and payable September 2.

Fall Payments - All Other Exchange Programmes

For all other exchange programmes the fall payment is due and payable September 18. The amount of the fall payment for Mount Allison students will be the tuition for the fall semester. Students who live in residence while participating in the exchange programme will be obliged to pay the residence fees to the host university.

Winter Payments

For all Mount Allison students participating in exchange programmes the winter payment will be due and payable January 15. The amount of the winter payment will be the tuition for the winter semester.

In-coming exchange students

In-coming exchange students who will be staying in Mount Allison residences should contact the Office of Student Administrative Services for information on their fee payment deadlines

4.3.6 Method of Payment

In order to improve service to students by avoiding line ups, the University strongly suggests that students use methods of payment other than payments in person.

Cheques, bank drafts or money orders, made payable to "Mount Allison University", can be mailed to the Office of Student Administrative Services or placed in the drop box located outside that office on the first floor of Centennial Hall. Fees may also be paid through telephone banking or on-line services. For information please contact your bank. Students may also make payments at any Chartered Bank in Canada but only if the payment is accompanied by the Bank Payment Remittance Form. One of these forms will be included with the Mail-In Registration package sent to each student in May. Forms are also available from the Office of Student Administrative Services. Due to the costs involved for the University, and ultimately for its students, payments by credit card are not accepted.

4.3.7 Reducing the Amount of Payments

There are three circumstances in which students can reduce the amount of the above payments. The first is when students who have been awarded Mount Allison scholarships and bursaries; please refer to the offer letter for information regarding disbursement. The second is when students have proof of the amount of the Canada Student Loan they will receive. The third is when students have an external sponsor who will be invoiced by the University; this category does not include external scholarships and bursaries.

To reduce the amount of the above payments, students must complete a Payment Calculation Form and attach the required documentation. A copy of this form for September will be included in the Mail-In Registration package. If after completing this form a payment is due to the University students must include a completed form and documentation with their payments or with their Mail-In Registration forms. If no payment is due students must still include the completed form and documentation with their Mail-In Registration form.

When the amount paid has been reduced because students will receive a loan from the Canada Student Loans Programme or have external sponsorships, temporary registration status will be granted. It is the student's responsibility to ensure that government or sponsorship funding is received by the University by September 30 or January 31, as the case may be. If the University has not received the funds by these dates, students must make temporary financial arrangements through some other source to meet their financial obligations to the University or contact the Financial Aid Officer in the Office of Student Administrative Services to discuss bridge financing.

4.4 LATE FEES AND INTEREST CHARGES

4.4.1 Late Registration Deposit Processing Fee

A $50 late payment processing fee will be charged if the University does not receive the Registration Deposit from returning students by the due date.

4.4.2 Late Registration Fee

Registration will take place in July and August exclusively by mail. If the Mail-In Registration form and the Registration Deposit are not received by August 9, the registration will not be processed (except those received from international addresses). Those wishing to register after August 9 must undertake Late Registration on September 9 at the Office of Student Administrative Services. Returning students participating in Late Registration will be charged a fee of $100.

4.4.3 Services Reinstatement Fee

University services may be revoked in the case of dishonoured payments or failure to meet the defined payment schedule. Students wishing to have their services reinstated, including reinstatement of their academic programme, will be charged a services reinstatement fee of $100.

4.4.4 Interest Charge

Interest will be applied to outstanding balances at the rate of 1.5% per month.

4.4.5 Appeals of Academic Standing

Letters of appeal from students appealing their academic standing at the end of the academic year will only be forwarded to the Admissions and Re-admissions Committee for consideration if there are no outstanding fees payable on the students' accounts.

4.5 WITHDRAWALS AND STUDENT ACCOUNTS

4.5.1 Academic Withdrawals

Absence from classes does not constitute withdrawal.

Full-time students who wish to withdraw from the University must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given.

Full-time and part-time students who wish to withdraw from one or more courses must submit a completed "Change of Registration" form to the Office of Student Administrative Services. The date of withdrawal for the purpose of fee administration will be the date this form is received. There will be no fee charged for courses dropped within the first week of classes. For withdrawals after the first week of classes, fees will be calculated as 15% of the tuition for the semester times the number of weeks since the first day of classes. Full tuition is charged for withdrawals after the sixth week of classes.

Students changing from full-time to part-time status should contact the Office of Student Administrative Services regarding their fee obligations.

Withdrawals from non-credit courses will be assessed on a per course basis depending on the nature and duration of the course.

Any inquiries regarding the calculation/proration of tuition fees on academic withdrawal should be directed to the Office of Student Administrative Services.

4.5.2 Residence and Meal Plan Withdrawals

Students wishing to withdraw from residence and/or the meal plan must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given, or the date students have checked out of residence and meal cards and keys have been returned, whichever is later.

The student's account will be adjusted to reflect residence and/or meal plan charges as follows:

Month of withdrawal:

September 35% of the full year cost

October 46% of the full year cost

November 57% of the full year cost

December 68% of the full year cost

January 79% of the full year cost

February 90% of the full year cost

March 97% of the full year cost

April 100% of the full year cost

Students entering residence and/or meal plan for one semester will have their accounts adjusted to reflect residence and/or meal plan charges as follows:

Month of withdrawal as determined above

September or January 50% of semester cost

October or February 75% of semester cost

November or March 95% of semester cost

December or April 100% of semester cost

Students who decide during the Christmas break not to return to the University in January must so advise the University by December 31 to be treated for fee purposes as a December withdrawal. This may be done even if University offices are closed by e-mail to sas@mta.ca, or by leaving a voice mail message at the Office of Student Administrative Services; phone 506-364-2279, or with the Dean of Students; phone 506-364 2255. Any student who wishes counselling before making this decision should so inform the Dean of Students by December 31, by voice mail if University offices are closed.

Students entering residence and purchasing meal plans in the middle of a semester who subsequently withdraw should contact the Office of Student Administrative Services regarding their charges for the semester. Any inquiries should be directed to the Office of Student Administrative Services.

4.5.3 Payments to Students from their Accounts

Payments will only be made to students from their accounts with the University if, and to the extent that, their accounts have a credit balance. Students may forfeit a scholarship or bursary from Mount Allison if they do not complete the academic year and this may affect whether there is a refund on withdrawal and the amount of any such refund. Furthermore, if any portion of a student's fees was paid by Canada Student Loan Programme, the University is obliged to remit any refund upon withdrawal to the Canada Student Loan Programme, or student's bank, for credit towards their government student loan.

4.5.4 Required to Withdraw

Students required to leave the University or its residences for failing to meet the required payment schedule, or for academic or disciplinary reasons, will be required to complete the withdrawal process and will be responsible for the charges detailed in section 4.5.1 and/or 4.5.2.

Maintained by the Webmaster

May 2002

Academic Calendar 2002-2003

TABLE OF CONTENTS

4. FEES