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Financial Assistance______________________ Costs______________________ Financial Assistance______________________ Academic Regulations______________________ Academic Programmes______________________ Programmes and Courses______________________ Continuing Education______________________ Student Life______________________ General Information______________________ Personnel______________________ Glossary
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COSTS FINANCIAL INFORMATION 4.00 Responsibility It is the responsibility of each student to be familiar with University regulations pertaining to financial matters. Mount Allison University does not accept responsibility for any loss, damage, or interruption of classes, accommodation or meal service suffered by any student as a result of circumstances beyond the reasonable control of the University. All inquiries with respect to the interpretation and implementation of policies as they relate to student financial matters should be directed to Financial Services. 4.10 Fees & Expenses 4.11 Tuition Fees Students enroled in eighteen to thirty credits are considered full-time for the purpose of fee administration. Part-time fees apply to students enroled in less than 18 credits. Students are expected to remain in the courses for which they have registered for the full academic period. The academic consequences of early withdrawal are detailed in the Academic Regulations section of the calendar. The procedures and financial consequences are detailed in 4.40. Tuition fees will be set by the Mount Allison Board of Regents in April 1998. There will be an addendum to follow detailing these fees. Inquiries should be directed to Student Administrative Services. Non-Canadian students will be charged a non-Canadian tuition rate. In all instances, a student registered as a part-time internal student (less than 18 credits) who undertakes to register for Continuing Education courses that contribute to a credit load in excess of 17 credits will be charged the equivalent of full-time tuition. Full-time students who obtain academic approval to take a Continuing Education course (see section 6.17) as part of their 30 credits during the academic year, may do so at no charge above full tuition. All such Continuing Education courses must be completed by April of the academic year in which the course is taken. They may not be extended into the Spring or Summer unless additional tuition fees are paid. Students taking a Continuing Education course contributing to a course load in excess of 30 credits, will be charged for each Continuing Education course over and above full-time tuition. In all instances, students enroled in the Intersession and summer Continuing Education programmes will be charged for these courses. 4.12 Other Fees The following fees are payable at the time of request:
Application for admission (non-refundable)... $40 4.13 Student Organization Fees
Masters students are not considered full-time for the purpose of these fees. Any student may join these Associations by paying fees directly to that organization.
4.14 Field Travel Expenses
4.15 Residence and Meal Plan Fees A student who reserves a room in residence is expected to live in residence and participate in the meal plan for the full academic period. The procedures and financial penalties for early release from this obligation are detailed in 4.44. Students applying to live in residence agree by their application to conform to regulations for residence occupancy and use of dining hall facilities as defined by the University. These conditions are outlined in a contract entitled Conditions of Accepting a Room.Rights to residence occupancy and meal plan use take effect when all required payments have been made. Assuming all payments have been made and that there has been no violation of residence regulations, these rights extend to 24 hours after that student’s final examination is written. Students are responsible for all damages in their own room. Damage to the common areas of the residence is charged to the student responsible for the damage. If a student cannot be identified, the damage costs will be allocated amongst the residents of the damaged floor or house. Fees for residence occupancy are based upon a super single, single, or double room rate. With the exception of students housed in the Language House all students living in residence are required to participate in one of the official meal plans. Students in the Language House who opt off an official meal plan, are subject to a $200 surcharge. There are two meal plans available. Meal plan 1 offers 19 meals per week, and Meal plan 2 offers 14 meals per week. After September 30 there is no pro-rated refund for transferring from Meal Plan 1 to Meal Plan 2. Residence and meal plan fees will be set by the Mount Allison Board of Regents in April 1998. There will be an addendum to follow detailing these fees. Inquiries should be directed to Student Administrative Services.
4.20 Payment of Fees Cheques must be made payable to Mount Allison University and mailed to the attention of Student Administrative Services. Payments may also be made through your bank’s telephone banking service. For more information contact your branch. Visa and MasterCard are not accepted as means of payment for tuition, room or board charges; but are accepted by the University Bookstore. 4.21 Deposits and Payment Schedule All students are required to make the deposits and advance payments detailed below. Failure to make these required payments, will result in official academic registration being denied. Returning students will be refused registration unless all outstanding accounts have been paid in full. New Students
A non-refundable Admission Confirmation
Deposit for new students must be postmarked
prior to May 15. This deposit will be applied
to the student’s account .......................... $100 Residence accommodations are guaranteed if both deposits and deadlines are met. The postmark date of the Admission Confirmation Deposit determines position on the room selection list. The residence deposit will be refundable by request as follows: $500 refundable before July 1, $200 refundable between July 2 - July 24, $150 refundable between July 24 - August 28, no refund subsequent to August 28 ........................... $500 Returning Students
A non-refundable Registration Deposit for
returning students must be postmarked prior
to July 1. This deposit will be applied to the
student’s account .................................... $100 Payment Schedule The advance payment encompasses full tuition and compulsory fees residence and/or meal plan fees as applicable. Detailed invoices will be sent to each student indicating the balance of their account which is due on or before January 15, 1999. The following advance payments are payable for new and returning Canadian students on or before September 10: students in residence and on meal plan ............................ $6,000 or or or The following advance payments are payable for new and returning Non Canadian students on or before September 10: students in residence
and on meal plan ............................ $8,500
All accounts must be paid in full on or before January 15, 1999. 4.22 Exceptional Circumstances In exceptional circumstances this payment schedule may to be modified but only where acceptable payment arrangements have been approved in writing by the Controller. Note that, even in these exceptional circumstances, the financial penalties outlined in 4.33 will be assessed for late payment. In no circumstances will marks or transcripts of record be released if payment in full has not been received. In no circumstances will graduation or participation in graduation ceremonies be permitted if payment in full has not been received. 4.23 Applying Mount Allison Scholarships, Bursaries and Prizes to Student Accounts Students who have been awarded scholarships by the University prior to September registration may use up to half of the amount awarded as part of the advance payment at September registration, the balance of the scholarship will be applied towards the residual amount due on or before January 15, 1999. Students who are awarded bursaries will generally have half of the amount awarded applied to their student account each term. The University will not issue any award payment to a student until the student's account is paid in full. The monetary value of the award may be forfeited if the student does not complete the academic year. 4.24 Applying Canada Student Loans to Student Accounts A student relying on Canada Student Loans for the advance payment must present a "Certificate of Eligibility" before being accepted for registration. Students who have not received their Certificate of Eligibility before September 1, 1998 must make temporary financial arrangements through some other source to obtain their advance payment. 4.25 Part-Time and Continuing Education Payment Schedule All fees are due and payable in full at time of registration. The financial consequences of dropping a course are detailed in 4.43. 4.30 Late Payment Fees 4.31 Penalty for Late Registration Deposit Returning students are expected to submit their Registration Deposit to Financial Services prior to July 1. Students not meeting this requirement must pay the deposit before registration can proceed and, in addition, must pay a late payment penalty. The late payment penalty is $50 between July 1 and July 31 or $100 between August 3 and registration day. 4.32 Penalty for Late Academic Registration New students are expected to complete their academic registration by the dates detailed in the Academic Regulations section, and returning students by April 7. Students wishing to register after these dates must receive permission from the Registrar and pay a late registration fee of $50 for the first day after the specified date and $25 for each subsequent day to a maximum of ............$200 4.33 Penalties for Failure to Comply with the Defined Payment Schedule Registration may be revoked in the case of dishonoured payments. Students are expected to meet the payment schedule as described earlier in this section.
Late payment penalty applied when the advance
payment is not made on or before
September 10............................................ $200 Late payment penalty applied when the residual payment is not made on or before January 15 ..................................................................... $200 An administrative service charge will be applied to outstanding balances at the rate of 5% per month during the academic year in which the debt is incurred, and 2% per month thereafter, until the balance has been paid in full. 4.40 Withdrawal Fees 4.41 General Information
The relevant academic dates of withdrawal
coincide with the refund dates and are outlined
under the calendar section entitled Academic
Performance. 4.42 Academic Withdrawals - Full Time
A student wishing to withdraw from any part
of his/her academic programme must begin
the process in Student Services by completing
a Withdrawal From University/Residence
form. Withdrawal is not considered complete
until all appropriate University officials have
approved the withdrawal notice. The official
date of withdrawal for the purpose of fee
administration will be the date documented
on the form. Students changing from full-time to part-time status for the purpose of fee administration will be charged a prorated charge per course for time enroled. The prorated calculation will be based on the deadlines detailed in 4.43. 4.43 Academic Withdrawals - Part
Time and Continuing Education
6 Credit Course
Withdrawal before the first day of classes
............................................................ no charge
The above withdrawal guidelines are also applicable to evening and correspondence courses. Withdrawal from non-credit courses will be assessed on a per course basis depending on the nature and duration of the course. 4.44 Residence and Meal Plan Withdrawal Students reserving rooms in residence are expected to live in residence for the full academic year. Students who occupy residence space, even for a short period of time at the beginning of the year, commit the University to significant overhead costs. Students who leave jeopardize the University’s ability to both fill space and meet the revenue requirements from which funds for maintenance and repairs are derived. To be released from this obligation certain financial liabilities will be assessed as outlined below. A student wishing to withdraw from residence and/or the meal plan must begin the process in Student Services by completing a Withdrawal From University/Residence form. Withdrawal is not considered complete until all appropriate University officials have approved the withdrawal notice. The official date of withdrawal for the purpose of fee administration will be the date documented on the form, and is contingent upon the return of the meal card, keys, and checking out of residence accommodations.
Residence and meal plan charges upon
withdrawal are assessed as follows: Room rental for withdrawals after January 15: no refund after this date. Meal Plan: prorated fees covering the period up to and including the week in which the student returns his/her meal plan card and officially withdraws plus a withdrawal penalty of $500.
Refunds for withdrawal can be made only after
the completed withdrawal form has been
received by Financial Services. 4.45 Other Students required to leave the University for failing to meet the required payment schedules or from Judicial Committee decisions will be required to complete the withdrawal process and will be subject to all the costs and penalties of withdrawal as described above. Special tuition discounts are available for senior citizens. Further information is available from Student Administrative Services. Students who withdraw because of serious illness or other circumstances may apply to the Controller for special consideration in the assessment of charges on withdrawal.
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