FINANCIAL INFORMATION

4.00 General
The following sections deal with fees, refunds and related matters. We want to ensure that the process of registering students in courses and residences goes as smoothly as possible. To ensure that this is the case, students should read the sections that apply to their situations. Please contact us through the office of Student Administrative Services if you have any questions.

Please note that Mount Allison University cannot accept responsibility for any loss, damage, or interruption of classes, accommodation or meal service suffered by any student as a result of circumstances beyond the reasonable control of the University.

4.10 Fees & Expenses

4.11 Tuition Fees
For fee administration purposes students enrolled in nine or more credits in a semester, including credits for Continuing Education courses, are considered to be full-time for that semester provided they are registered in at least two on-campus courses.

All other students are considered to be part-time for fee administration purposes for that semester. Tuition fees will be set by the Mount Allison Board of Regents in May. An addendum to this Calendar detailing these fees will be sent with the Mail-In Registration Package. Fees will also be posted on the University web site at www.mta.ca. Inquiries should be directed to the office of Student Administrative Services.

The following are the 1998/99 tuition fees.
They are subject to change for the 1999/ 2000 academic year.
Full-Time Students

Tuition - Canadian	$4,040.00
Tuition - Non-Canadian	$8,080.00
Graduate students - first year	500.00
Graduate student - subsequent year	250.00

Students who are full-time for a semester will pay half of these fees for that semester. Full-time students who take a correspondence course must complete the course by April 30.

Part-Time Students

per six credit course - Canadian	$808.00
per three credit course - Canadian	404.00
per six credit course - Non-Canadian	1,616.00
per three credit course - Non-Canadian	808.00

Auditing Fees and Tuition for Senior Citizens

Courses may be audited for half the normal tuition. Special tuition discounts are available for senior citizens. Further information is available from the office of Student Administrative Services.

4.12 Overload Fees for Full-Time Students
Full-time students who have permission to take course overloads (see Academic Regulations) may take up to 18 credits per semester without being charged additional tuition. However, students taking more than 15 credits in a semester will be charged additional tuition if any of the credits are for Continuing Education courses. Full-time students will be charged additional tuition for credits over 18 in a semester.

4.13 Other Fees
The following fees are payable at the time of request:

Application for full-time admission	$40
Application for part-time admission	20
Lost mail key	10
Lost residence key	10
Supplemental examination	50
Special examination	50
Examination re-read	25
Diploma replacement	50
Permission slip	25
Transcript - 1st copy/add'nl copies ordered at same time	5/3
ID card replacement	20
Returned cheque handling charge	35
Correspondence course extensions	30

4.14 Mail Service Fee
All full-time students must have a University mail box and pay a $15 non-refundable mail service fee. The mail service fee covers the cost of mail service for the September 1 to August 31 period. Part-time students may also receive mail service by paying the fee.

4.15 Student Organization Fees
Students taking eighteen or more credits are automatically members of the Student Administrative Council and are therefore required to pay commutation fees as approved by the student body in referenda. These mandatory fees are collected by the University on behalf of, and subsequently remitted to, the student organizations. These fees are not refundable after September 30.

Mount Allison Student's Union Membership Fees	$106
Argosy (student newspaper)	18
CHMA (student radio)	26
Library donation (SAC referendum)	15

* 1998-99 rates are subject to change.

Other students who wish to join these organizations by paying the fees should contact the organization or organizations concerned.

4.16 Field Work Travel Expenses
Travel expenses incurred during the course of field work (eg. accommodation, travel, meals, etc.) within prescribed courses (eg. Geography, Biology, Fine Arts, etc.) will be the responsibility of the individual student. Where these expenses are paid by the University, the amount will be payable by the student on return from the field trip. There are limited bursary funds available to students who meet the application criteria and can demonstrate financial need. Applications for financial aid with respect to field work expenses should be made to the office of the Academic Deans.

4.17 Residence and Meal Plan Fees
Residence and meal plan fees will be set by the Mount Allison Board of Regents in May. An addendum to this Calendar detailing these fees will be sent with the Mail-In Registration package. Fees will also be posted on the University web site at www.mta.ca. Inquiries should be directed to the office of Student Administrative Services.

The following are the 1998/99 room and meal plan fees for the full academic year. They are subject to change for the 1999/2000 academic year.

Room

Double	$2,905.00
Single	3,405.00
Super-single	3,580.00

Meals

19 meals per week	$2,660.00
14 meals per week	2,610.00
L'Pavillion Bousquet off-meal plan surcharge	200.00

A pro-rated credit for transferring to the 14 meals per week plan will only be made until September 30.

With the exception of students housed in L’Pavillion Bousquet, all students living in residence must purchase one of the above meal plans. Students in L’Pavillion Bousquet who choose not to participate in one of these meal plans are subject to a $200 surcharge.

4.20 Payment of Fees

4.21 Method of Payment
In order to improve service to students by avoiding line ups, the University strongly suggests that students use methods of payment other than payments in person.

Cheques, bank drafts or money orders, made payable to "Mount Allison University", can be mailed to the office of Student Administrative Services or placed in the drop box located outside that office on the first floor of Centennial Hall. Fees may also be paid through bank telephone or on-line services. For information please contact your bank. Students may also make payment at any chartered bank in Canada. In order to be accepted by a financial institution, the payment must be accompanied by the Bank Payment Remittance Form. One of these forms will be included with the Mail-In Registration package sent to each student in May. Copies can be obtained from the office of Student Administrative Services. Due to the costs involved for the University, and ultimately for its students, payments by credit card are not accepted.

4.22 Deposits for Full-Time Students
New Students
A $100 non-refundable Admission Confirmation Deposit for new students must be received (not post-marked) by the University prior to May 14, or such later date as may be specified in the offer of admission. To avoid problems created by any postal service delays please forward the deposit well in advance of its due date. Cheques may be post-dated for the due date. This deposit will be applied to the student's account. Students should note that the date on which the Admission Confirmation Deposit is received or postdated, whichever is later, determines the position on the room selection list. Late payment may delay registration and room assignment, and could result in a student being required to register in September.

A $500 Residence Deposit for new students must be received (not post-marked) by the University by July 1. To avoid problems created by any postal service delays please forward the deposit well in advance of its due date. Cheques may be post-dated for the due date. This deposit will be applied to the student's account. Students should note that the date on which the Admission Confirmation Deposit is received or postdated, whichever is later, determines the position on the room selection list. Residence accommodations are guaranteed if deposits are paid on time and other deadlines are met. The residence deposit will be refundable by written request to the office of Student Administrative Services as follows: $500 refundable before July 1
$200 refundable between July 2 - July 23
$150 refundable between July 24 - August 27
no refund after August 27
Returning Students
A $100 non-refundable Registration Deposit for returning students must be received (not post- marked) by the University by July 1. To avoid problems created by any postal service delays please forward the deposit well in advance of its due date. Cheques may be post-dated for the due date. This deposit will be applied to the student's account. If this deposit is received after July 1, an additional processing fee will be charged. A late payment may also delay registration and affect room assignment, and could result in a student being required to register in September and being subject to a late registration fee. See section 4.30 for further information on these fees.

A $500 Residence Deposit for returning students must be received (not post-marked) by the University by June 18. To avoid problems created by any postal service delays please forward the deposit well in advance its due date. A late payment may affect room assignment. Cheques may be post-dated the due date. The residence deposit will be applied to the student's account. The $500 deposit will be refundable by written request to the office of Student Administrative Services as follows:
$475 refundable before June 18
$175 refundable between June 18 - July 1
$125 refundable between July 2 - August 27
no refund after August 27

Returning students who drew rooms during the March room draw who do not enter residence will be charged the $25 room draw fee. This fee has been deducted in calculating the deposit refunds listed above. Any student who withdraws from residence after August 27 will have the $25 room draw fee applied to the student’s account.

January Admissions

For students wishing to enter residence in January, a $250 Residence Deposit must be received by December 3. To avoid problems created by any postal service delays please forward the deposit well in advance of its due date. Cheques may be post-dated for the due date. The residence deposit will be applied to the student’s account. This deposit will be refundable by written request to the office of Student Administrative Services as follows:
$250 before December 3
$100 between December 3 - December 17
no refund after December 17.

4.23 Fall Payments by Full-time Students
The following fall semester payments on account, due September 21, are in addition to the deposits listed above. Non-Canadian students: Please add $2,110 to each amount listed below.
students in residence and on meal plan $5,810
or
students in residence and not on meal plan $4,220 (restricted category, see section 4.17)
or
students not in residence but on meal plan $3,980
or
students not in residence and not on meal plan $2,200

Temporary registration status, granted to those who pay the $100 deposit, will be revoked on September 21 if the correct fall payment has not been received by the University. In some cases payments may be made that are less than the above amounts. See section 4.27. To avoid problems created by any postal service delays, please forward your payment well in advance of its due date. Cheques may be post-dated for the due date.

4.5 Fall Payments by Part-Time Students
All fees for courses taken in the fall are due and payable at the time of registration.

4.26 Winter Payments
Detailed statements of account will be sent to students during the fall semester indicating the account balance which must be paid in January. Students admitted to the University beginning in January will be advised upon admission of the amount owing. All amounts pertaining to the winter semester are payable by January 14. Students are encouraged to leave a post-dated cheque in the drop box, located outside the office of Student Administrative Services on the first floor of Centennial Hall, before leaving campus in December. Alternatively, students may pick up a Bank Payment Remittance Form from the office of Student Administrative Services so they can make their payments from home during the holidays.

4.27 Reducing the Amount of Payments
There are three circumstances in which students can reduce the amount of the above payments. The first is when students who have been awarded Mount Allison scholarships and bursaries; half the amount of the award for the year may be used for this purpose each semester. The second is when students will receive government student loans. The third is when students have an external sponsor who will be invoiced by the University; this category does not include external scholarships and bursaries.

However, to reduce the amount of the above payments, students must complete a Payment Calculation Form. A copy of this form will be included in the Mail-In Registration package. If after completing this form a payment is due to the University, students must include a completed form with their payments. In all other cases, students must return the completed form with their mail-in registration forms.

When the amount paid has been reduced because students will receive government student loans or have external sponsorships, temporary registration status will be granted. It is the student’s responsibility to ensure that government or sponsorship funding is received by the University by September 30 or January 31, as the case may be. If the University has not received the funds by these dates, students must make temporary financial arrangements through some other source to meet their financial obligations to the University.

4.30 Late Fees and Interest Charges

4.31 Late Registration Deposit Processing Fee
A $50 late payment processing fee will be charged if the University does not receive the Registration Deposit from returning students by the due date.

4.32 Late Registration Fee
Registration will take place in July and August exclusively by mail. If the Mail-In Registration forms, and either the Admission Confirmation Deposit or the Registration Deposit, are not received by August 13, the registration will not be processed (except those received from international addresses) and the registration forms will be returned unprocessed. Those wishing to register after August 13 must undertake Late In-Person Registration on September 13. Returning students participating in Late In-Person Registration will be charged a fee of $100.

4.33 Registration Reinstatement Fee
Registration may be revoked in the case of dishonoured payments or failure to meet the defined payment schedule. Students wishing to have their registration status reinstated will be charged a registration reinstatement fee of $100.

4.34 Interest Charge
Interest will be applied to outstanding balances at the rate of 1.5% per month.

4.40 Withdrawals and Student Accounts

4.41 Academic Withdrawals and Credits to Accounts
Absence from classes does not constitute withdrawal.

Full-time students who wish to withdraw from the University, or to become part-time students, must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given.

Other students who wish to withdraw from one or more courses must submit a completed “Change of Registration” form to the office of Student Administrative Services. The date of withdrawal for the purpose of fee administration will be the date this form is received.

Fee credits will be calculated as the tuition for the semester minus 15% times the number of weeks, including the week of withdrawal, since the beginning of classes. There is no credit after the sixth week of classes.

Students changing from full-time to part-time status for the purpose of fee administration should contact the office of Student Administrative Services regarding their eligibility for a credit.

Credits, if any, in cases of withdrawals from non-credit courses will be assessed on a per course basis depending on the nature and duration of the course.

Any inquiries regarding the calculation/ proration of tuition fees on academic withdrawal should be directed to the office of Student Administrative Services.

4.42 Residence and Meal Plan Withdrawals and Credits to Accounts
Students wishing to withdraw from residence and/or the meal plan must begin the process with the Dean of Students. Withdrawal is not effective until the Dean of Students has approved the withdrawal request. The date of withdrawal for the purpose of fee administration will be the date this approval is given, or the date students have checked out of residence and meal cards and keys have been returned, whichever is later.

In September, student accounts are charged for the full year residence and meal plan costs, although a significant portion is not due for payment until January. When the withdrawal is effective, the student’s account will be credited a portion of the full year’s residence and/or meal plan charges as follows:

Month of withdrawal
September ..... 70% credit of the full year cost
October ......... 58% credit of the full year cost
November ...... 46% credit of the full year cost
December ...... 34% credit of the full year cost
January .......... 22% credit of the full year cost
February ........ 10% credit of the full year cost
March ............ 3% credit of the full year cost
April .............. No credit

Students entering residence and purchasing a meal plan after September who subsequently withdraw should contact the office of Student Administrative Services regarding their eligibility for a credit.

Any inquiries should be directed to the office of Student Administrative Services.

4.43 Payments to Students from their Accounts
Payments will only be made to students or former students from their accounts with the University if, and to the extent that, their accounts have a credit balance. Students may forfeit a scholarship or bursary from Mount Allison if they do not complete the academic year and this may affect whether there is a refund on withdrawal and the amount of any such refund. Furthermore, if any portion of a student’s fees was paid by government student loan, the University is obliged to remit any refund upon withdrawal to the student’s bank for credit towards the government student loan.

4.44 Other
Students required to leave the University or its residences for failing to meet the required payment schedule, or for academic or disciplinary reasons, will be required to complete the withdrawal process and will be eligible for the credits detailed above.

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