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Senate
Minutes - September 20, 2002
W. MacKay (Chair), R. Summerby-Murray, D. Cameron, N. Grant, C. Riggs, F. Baerlocher, P. Baker, M. Fox, K. Hamer, C.P. Hunter, C. Hunter, R. MacPherson, M. McCullough, A. Paskauskas, J. vanderLeest, M. Boehringer, R. Hudson, R. Lapp, J. Rogers, R. Rosebrugh, C. Baker, T. Belke, M. Blagrave, P. Bryden, I. Cohen, W. Cross, E. Dawe, E. Edson,B. Fleming, R. Hawkes, R. Ireland, S. Law, B. McNally, L. Michaelis, D. Mossman, P. Sianchuk, J. Read, R. Thompson, J. Bourque, D. MacDonald, M. Belding, A. Wasylishen, T. Shaw, J. Stone, L. McGinnis, B. Seamone.
J. Keith, R. Winters, W. McMullen
W. MacKay opened the meeting at 3:02, noting that item 10 had been removed from the agenda. F. Baerlocher moved, seconded L. McGinnis, that the agenda as amended be approved. CARRIED
Senators introduced themselves and the constituencies they represented.
W. MacKay called for the noting of any errors and omissions. J. vanderLeest expressed concern at what he saw to be a major change in the minutes: references to revised reports being available with the file copy of the minutes rather than the reports being reproduced in the minutes. It was argued that Senators should see any specific changes made as a result of Senate's recommendations and that having final versions of reports available only with the official file limited the accessibility of this material. R. Summerby-Murray responded that referring to revisions to reports, with the reports themselves available with the official copy of the minutes, was not a change of practice and that there would be a considerable volume of paper generated if each report was to be reproduced within each set of minutes as well as being circulated with the agenda. J. vanderLeest replied that it was important for Senators to be certain that requested changes were being made to reports and that the minutes reflect these. Errors in the minutes to be approved were noted as follows: C.P. Hunter noted in the 9 May minutes (p55) that the list of candidates for the BA degree, First Class Honours, should end with the name Rachel Samantha Roy, not Elizabeth Jean Walker (the latter name being added subsequently as a result of the report of the Review Board); for the minutes of 23 April, B. Fleming noted a correction to the discussion of the distribution of revenue shortfall provision (p52) with the appropriate percentage to be listed as ‘1 per cent'; B. Fleming suggested a clearer wording on p57 (minutes of 9May) in the discussion of the Review Board Report by adding the following words (italicised) to the phrase ‘C. Storm noted that the student had completed 126 credits and if the extra credits were removed, then the honours GPA would be sufficient.' C. Riggs noted that the list of regrets for the meeting of March 27 was missing in the version circulated. P. Baker moved, seconded F. Baerlocher, that the minutes of March 27th, April 3rd, April 23rd and May 9th 2002 as amended be approved. CARRIED.
None
05.09.02
Announcements
M. Fox announced that Dr. Kathleen Flanagan had been appointed as co-ordinator
of Leadership Mount Allison and was seeking names of interested faculty
to assist with this initiative.
W. MacKay reported on the recent Atlantic Association of Universities meeting held in St. Andrew's, drawing three items of discussion to Senate's attention. First, the meeting had considered further changes in the funding of indirect research costs, following the federal government's response in the past year. There appeared to be positive developments in seeking a continuation of some level of indirect research cost provision. Second, a book was being developed on research in this region, in an effort to better highlight the universities' research capacity. Third, a discussion of deferred maintenance had generated little by way of solution for what continues to be a considerable problem facing all universities.
R. Summerby-Murray presented the report of the committee, noting that the committee had considered three cases. Two were approved and the third was unsuccessful due to incomplete degree requirements. The two cases approved resulted in the names of Angela Dawn Carter, B.A. (Major in Canadian Studies, minor in History) and Ruth Anne Canning, B.A. (Honours in History, minor in Biology) being added to the list of graduands. Moved by K. Hamer, seconded P. Baker, that Senate confirm the actions of the Late Granting of Degrees Committee in recommending the conferral of degrees to the candidates listed in the report. Motion CARRIED.
07.09.02 Report
of the Committee on Committees
J. Read introduced the report by noting that it provided for the filling
of current committee vacancies and outlined the future work of the Committee
on Committees.
| 1. | Vacancies | ||
| (a) | Research
and Creative Activity Committee The Committee on Committees nominated S. Currie to fill the vacancy, as per the terms of reference. Moved by J. Read, seconded B. Fleming, that nominations cease. The motion carried and S. Currie was declared elected. |
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| (b) | Teaching
and Learning Committee The Committee on Committees nominated S. Gullikson to fill the vacancy, as per the terms of reference. Moved by J. Read, seconded R. MacPherson, that nominations cease. The motion carried and S. Gullikson was declared elected. |
||
| (c) | Honorary
Degrees Committee The Committee on Committees nominated J. Stewart and H. Pridmore to fill the vacancies, as per the terms of reference. Moved by J. Read, seconded B. Fleming, that nominations cease. The motion carried and J. Stewart and H. Pridmore were declared elected. |
||
| (d) | Committee
on Emeriti Appointments The Committee on Committees nominated W. Cunningham to fill the vacancy in the emeritus professor membership, as per the terms of reference. Moved by J. Read, seconded C. Baker, that nominations cease. The motion carried and W. Cunningham was declared elected. |
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| 2. | Student Vacancies on Committees | |||||||||||||||||||||
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| 3. | Committee to fill the Named Chair in Music | |||||||||||||||||||||
| The Committee on Committees nominated P. Bogaard, R. Burke and C. MacMillan to serve on this committee, as per the terms of reference. Moved by J. Read, seconded R. Lapp, that nominations cease. The motion carried and P. Bogaard, R. Burke and C. MacMillan were declared elected. | ||||||||||||||||||||||
| 4. | Future work of the Committee on Committees | |||||||||||||||||||||
| Ad hoc committee on composition of Senate: | ||||||||||||||||||||||
| J. Read queried the status of this committee. R. Summerby-Murray noted that the committee had not meet since its report to Faculty Council in March 2001. The intention had been to review this issue with the new Chair of Senate. In the 2001-02 academic year, no further work had been carried out. R. Summerby-Murray suggested that there was merit in continuing this committee and appointing replacement student members who have changed. J. vanderLeest confirmed that there was merit in continuing the work of the committee in order that it might consider the significant changes in the structure of the university, particularly the balance of faculty members on Senate as required by the University Act. |
J. Read noted that he had spoken with President about the Committee on Committees' intention to review the terms of reference and membership of these committees.
Similarly, J. Read had contacted the Chair of the Board to discuss the Board committees, particularly the mechanisms of faculty appointment to these committees.
J. Read noted that this committee had been abolished in the recent review of committees. R. MacPherson replied that the Librarians had consulted on this through the summer and would be recommending a more focused set of librarian /faculty disciplinary committees.
J. Read informed Senate of a continued review of committees such as Academic Judicial and Academic Appeals. L. McGinnis commented that a review of these committees was congruent with a review being carried out by the SAC.
C.P. Hunter presented the report, noting that the committee was required to meet only once rather than the six times required in the previous year. Eighteen allegations of academic dishonesty were considered, involving a variety of offences (largely plagiarism). All but one case were resolved between the instructors and the students involved. One case was referred to the committee and a guilty verdict was rendered with appropriate sanctions imposed. M. McCullough asked about whether a particular case was listed. C.P. Hunter replied that it was included in the statistics, although it was not separated out in the listing of types of offences.
M. Fox presented this report, noting that it provided a snapshot of where enrolment and registration stood at this point in the year. Particular statistics were noted, including the 650 new students and 1579 returning plus registrations intended for the Winter term which brought the total to 2264. Included also in the report were the gender balance of new and returning classes, distribution by programme, and the geographic origins of students, including international students. R. Hudson asked about the treatment of landed immigrants in this statistics. Why are these numbers separated out? C.P. Hunter replied that Statistics Canada required the reporting of these figures. R. Hudson asked for assurance that these students were not being considered as international students. W. Cross suggested that the congruence of the totals on page 2 (Immigration Status) would easily lead one to believe that they included landed immigrants in the ‘international' total. B. Fleming pointed out that there appear to be more international students here than was budgetted for. What was the impact on the budget in terms of revenue generation? W. MacKay agreed that the number of international students is higher than anticipated and it reflected in the appropriate budget line. B. McNally asked whether the international student total include MASSIE students; M. Fox replied that it did not.
Withdrawn.
P. Baker reported from this committee, noting that when a new exchange programme is put in place the proposal is approved by Senate. Many of these programmes require the achieving of parity in the exchange of students and faculty between universities. Some of the present programmes had had difficulty maintaining parity for various reasons. The International Programmes Committee would shortly be bringing forward recommendations for cancellation of some programmes and the present verbal report was intended to function as a general notice of motion.
J. vanderLeest reported on the Faculty Council meeting of 25 September. There had been a presentation of enrolment numbers and further discussion of registration. G. Tucker had presented a report on the status of the teaching evaluation pilot project. F. Dykeman had reported on additional funding to External Relations, noting that the Board had made available up to $426,000 of endowment and trust income to allow External Relations to generate more money from fundraising. Discussion of methods of establishing priorities for fundraising had followed, and an undertaking had been given that there would be consultation similar to that carried out for the Capital Campaign. The results of this consultation would come to Faculty Council and Senate. The Director of Research Development had presented a proposal for a research strategy and it was agreed that the Research and Creative Activity committee would be the appropriate mechanism to manage this.
13.09.02 Other
Business
N. Grant asked about the availability of the university Calendar on line.
How had this approach been received by students? C.P. Hunter noted that
all returning students could access the online version. Hard copies were
sent to all new students and were available in libraries and other venues.
R. Ireland asked about the Web policy. What was this policy? Has it been approved? Would it be made available to Senate? W. MacKay responded that various types of policy were being drawn together in one format, eventually to be available on the web. Further consideration was needed of the particular line of authority behind some of these policies. The web policy in its current form is available through the office of the Vice-President Academic and Research.
Motion to adjourn moved by L. McGinnis, seconded P. Baker, at 3:58pm.
Respectfully submitted,
Robert
Summerby-Murray
Secretary of Senate
© 2004
Mount Allison University
Contact: Secretary
of Senate
February 9, 2004