Subject: President's Expenses Reporting Policy
Group: President
Approved by: Board of Regents Executive Committee
Approval date: August 23, 2013
Effective date: August 23, 2013
Administered by: Vice-President, Administration

The purpose of this policy is to establish the timing and contents of reports to the Board of Regents Human Resources Committee (the “Committee”) on the President’s expenses

2.1 The Controller shall report at least annually to the Committee on the President’s expenses.
2.2 The President’s expenses generally include, but are not limited to, all items reimbursed to the President or paid directly by the University for the President’s travel, off campus entertainment and hospitality, conference registration, professional development and memberships. Items reimbursed to the President for the operation of Hammond House, such as custodial costs, are not a President’s expense.
2.3 The Controller’s Report shall provide sufficient detail to identify the nature and purpose of the expense.
2.4 The Controller’s Report will generally be for an entire academic year but, at his or her discretion, the Controller may report any President’s expense item at any time to the Committee.