Deadline for applications: January 31st
Awards will be made after this date for the coming year.
Applications are welcome from faculty members (see 'Eligibility' noted below) and should be submitted using the on-line application system Romeo @ MTA.
Please review the Terms and Conditions for each category of funding; sabbatical leave travel and conference travel, noted below, then follow these instructions on how to submit using the on-line application system Romeo for:
- application instructions for Category A: Sabbatical leave travel
- application instructions for Category B: Conference travel
Terms and conditions
Category A: Sabbatical leave travel
As a general principle, a faculty member and the University will benefit greatly from having the faculty member spend a significant portion of his/her sabbatical leave away from Mount Allison University and Sackville. To encourage this, awards from the Marjorie Young Bell Faculty Fund are intended to assist sabbaticants to relocate to carry out the proposed sabbatical work plan, or to implement travel as part of their leave.
It is understood that to be eligible,
applicants must be have been granted a sabbatical leave and must
disclose all other sources of funding that will be used to support the
sabbatical plan (including those funds provided under the terms of the
collective agreement.) Sabbaticants should familiarize themselves with
Canada Revenue Agency rules with respect to travel versus sojourning
(i.e., expenses related to a temporary residence.) An application for
sabbatical leave travel cannot be used to cover sojourning expenses.
Requests for sabbatical leave funding should not exceed $5,000.
Category B: Conference travel
These awards are intended to assist faculty to report on their research or pedagogy at academic or professional conferences, or to demonstrate their creative activity through invited musical or dramatic performances, gallery showings, and the like.
Faculty members who are chairs or
organizers of conference sessions are also eligible for assistance from
this source, but it is understood that awards for this purpose will be
of a lower priority given the pressures on the funds available. The
intent of assistance is to supplement other sources of funding derived
from conference organizers, research grants, professional development
accounts, and the like. Applicants must disclose all other sources of
funding that will be used to support research dissemination and/or
performance activities (including those funds provided under the terms
of the collective agreement.) Requests for conference travel funding
should not exceed $2,000.
Principles to be considered in preparing applications
All tenured and tenure-track teaching faculty are eligible to apply to the Marjorie Young Bell Faculty Fund. Individuals holding term teaching appointments may be eligible for Category B awards provided they will continue to hold an appointment for one year past the term of the award.
In preparing applications, faculty members are expected to follow the University policies and guidelines governing travel and procurement of equipment and supplies. For example, the applicant should use the most economical modes of travel and accommodation. Economy airfares should be used for travel planning (please consult Policy 7100.)
In cases where an academic conference provides accommodation in university residences, the quoted residence rate should be used as the basis for determining the accommodation per diem. The prevailing University rates for meals and other incidental expenses, including the mileage for use of personal automobiles, should be used in the preparation of travel budgets. Should it be necessary to exceed these rates, a compelling justification must be provided.
Funds are not intended to cover temporary
living expenses (sojourning) where the faculty member might reasonably
be expected to establish a local residence.
Other allowable expenses
The fund is not intended to cover the costs of research equipment, computers, or supplies. Consideration will be given to covering the costs of obtaining required vaccination shots for travel to research areas, and required visas, but not passports.
Faculty members must formally apply for funds in the appropriate category using the application form prepared for that competition. Applications must be completed fully and submitted on the due date with any supporting documentation required.
As the number of applications and the amount of funding requested always exceeds that available in any annual allocation from the Marjorie Young Bell Faculty Fund, applications will be evaluated on the basis of merit. Criteria that will inform the awards committee decisions include the following:
- the quality of the proposal and the extent to which it is consistent with the purpose of the Marjorie Young Bell Faculty Fund
- the research/scholarly/creative achievements of the applicant
- the outcomes resulting from previous Marjorie Young Bell Faculty Fund support, as evidenced by final project reports
- any special circumstance or other factor deemed appropriate in a particular instance (e.g., research career interruptions/delays, career patterns and responsibilities)
Applicants must provide evidence of the need for funds, and disclose all other sources of funds available to support the proposed activities.
Objective of fund
The Marjorie Young Bell Faculty Fund was established to allow faculty members to participate in research activities, the conferences of the learned societies in their field, and to take advantage of opportunities for renewal as provided by the sabbatical leaves defined by the collective agreement.
Financial status of the fund
The fund was established by Marjorie Young Bell beginning in 1955 with a series of generous gifts. These funds have been endowed and are administered according to the terms of the bequest. There are provisions to ensure that the fund will continue to grow by having a portion of the income earned each year added to the capital of the endowment.
The awards committee is charged with calling for funding proposals from faculty, conducting an assessment of the merits of proposals, and making awards to applicants. The decisions of the awards committee are final.
The committee shall consist of the provost and vice-president, academic and research (chair, ex-officio), and four other members to be appointed by the executive committee of the Board of Regents.
The Board-appointed members:
- may be emerita/emeritus professors (current members of the teaching faculty of the University shall not be eligible)
- may serve a maximum of two, two-year terms (in order to ensure some continuity of the membership of the awards committee, at least one appointment shall be made each year effective Jan. 1)
- may serve additional terms provided there is an interval between terms
If a member leaves the committee before the conclusion of his/her term, the executive committee of the Board of Regents shall make an appointment to complete the unexpired term of the member.
The chair will call meetings of the committee. A special meeting may be called at any time by the chair or at the request of a member of the committee, but there will normally be one meeting each year (normally held between Jan. 1 and Mar. 15) at which the committee will consider applications for awards to be used during the following 12 months.
Disbursement of income
The funds available for distribution shall be the amount expendable from the endowment as set annually in accordance with the Board of Regent’s policy for endowed funds. The expendable allocation of the fund shall be used each year for awards.
Revision of the policies and guidelines governing the fund
The purposes, principles, application procedures and administration of the fund are presumed to be those most likely to fulfil the objective of the bequest at the time. If in the future, circumstances have altered so as to make some other disposition better serve the objective of this fund, the awards committee may substitute other provisions for those previously set out. However such changes to the terms and conditions of the fund must be approved by a two-thirds majority of the teaching members of the University Senate, and also by a majority of the executive committee of the Board of Regents.