APPENDIX D:  REQUESTING TITLES:  PROCEDURES

How to order Library materials:

Most academic departments have a Library Representative who is responsible for keeping the department informed about Library developments.  Within the Library, Margaret Fancy (364-2212) has overall responsibility for collections development, and in addition there are people with specific collections responsibilities.  These are:

General Social Sciences, Psychology                                  Ruth Miller     364-2572
General Sciences, Education                                         Brian McNally     364-2237
Music, Fine Arts                                                             Peter Higham     364-2561
Humanities                                           Anita Cannon, Margaret Fancy     364-2572, 364-2212
Government Documents                                                Brian McNally     364-2237

Procedures:

1. Faculty, staff and students fill out paper forms which are available from departmental secretaries or from the acquisitions office in the technical services area on the main floor of the Library.
   
2. Send orders to the Librarian responsible for the subject area, or to Margaret Fancy who will direct them to the correct person.  You do not need to know the Library of Congress classification number, but we would appreciate knowing as much as possible about the title.  Also, we hope you will check both the computer and card catalogues to make sure that we do not already have the title.  We will assign the account at the Library.
   
3. Orders which are placed appear in the public catalogue with a note confirming the ordering date.  So if you want to see if the order you sent to the Library has been process and the order placed, simply look for it in the computer catalogue.
   
4. When titles are received, this will be reflected in the catalogue.  The call number and location of the item will be present.
   
5. Orders which are not placed will be returned to the requestor with a reason why the item was not ordered.
   
6. Please order material on a regular basis rather than saving up items to send over later in the year.  We order material in such a way as to ensure that it arrives and is paid for by the end of the fiscal year.  Thus a fairly large majority of the available funds will be spent or committed by January.
   
7. Library materials are not restricted to paper books.  If you require material in other formats, eg. audio CD, video, microform, etc. please make sure that you indicate the format clearly on the order form.

If we can help you in any way with the technicalities of ordering, or if you want to discuss collection guidelines and policies, please do not hesitate to contact any one of us.

Margaret Fancy, Collections Development Librarian, September, 1995

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